Education and Social Programs Office Manager Job in Nairobi Kenya

Health, Education and Social Programs Office Manager

Nairobi, Kenya

About ICF International

ICF International (NASDAQ:ICFI) partners with government and commercial clients to deliver professional services and technology solutions in the energy and climate change; environment and infrastructure; health, human services, and social programs; and homeland security and defense markets.

The firm combines passion for its work with industry expertise and innovative analytics to produce compelling results throughout the entire program life cycle, from research and analysis through implementation and improvement. Since 1969, ICF has been serving government at all levels, major corporations, and multilateral institutions. More than 3,500 employees serve these clients worldwide.

ICF’s Web site is www.icfi.com.

Job Description:

The Office Manager (OM) is responsible for providing administrative/office support to the ICF MACRO Kenya Office. This includes providing administrative/office support to the ICF MACRO Staff, visitors and/or consultants.

The OM is responsible for implementing and maintaining on-site administrative, procurement, asset management and security systems to ensure the integrity, smooth effective operation of the ICF macro Kenya office.

Responsibilities to include:
  • Oversees and manages the administrative/office operations of the ICF MACRO Kenya office as needed, including purchasing, Inventory management, file management, stores management, office security, etc.
  • Supervising general support services, ensuring general cleanliness and maintenance of the offices.
  • Verify all purchase, taxi usage, courier, etc. invoices, before they are forwarded to finance for payment
  • Assisting in coordinating office space for visitor and consultants.
  • Liaise with vendors and other service providers and ensuring invoices are verified and forwarded to Finance on a timely basis
  • Liaise with USAID on administrative matters i.e. taxes including VAT, relocation, travel authorization etc. Making runs to the embassy to drop/pick paperwork, type forms, etc.
  • Organizing for training venue reservations (in Nairobi and in the regions)
  • Making staff (onsite and remote) travel arrangements and scheduling
  • Support program planning and reporting i.e. report formatting, updating of work plan and Gantt charts
  • Provide feedback to the Finance and Administration Manager on routine office based administrative issues.
  • Assume other responsibilities as assigned
Basic Qualifications:
  • Bachelor Degree in a relevant field.
  • 5 years experience in office management in a busy environment.
  • Masters in Business Administration will be an added advantage.
Preferred Skills:
  • Computer skills including demonstrated hands on-experience with MS Word, MS Power Point, and MS Excel
  • Proficiency in both written and spoken English and Kiswahili.
  • Self motivated, proactive and have a positive attitude to work requiring minimum supervision.
  • Working knowledge of USAID operations, purchasing and administrative services practices
  • Ability to communicate effectively, instilling trust and confidence.
ICF offers an excellent benefits package, an award winning talent development program, and fosters a highly skilled, energized and empowered workforce.

ICF International is an Equal Opportunity and Affirmative Action Employer - M/F/D/V

To express interest, please visit our website and apply online to job requisition number 1100001497 at www.icfi.com/careers


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