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Human Resource & Administration Manager Job Vacancy in Kenya

Job Title: Human Resource & Administration Manager

Department: Support Services

Reports To: Managing Director

Purpose of the role:

The Human Resource & Administration Manager will act as a strategic Human Resources business partner to the organization, providing both hands on and strategic support in the areas of change management, employee relations, recruitment, coaching/development, organizational development and workforce planning.

Key Deliverables include:
  • Provide guidance in the areas of organization effectiveness, change management, and talent management.
  • Effectively influence senior management on key HR programs including staff motivation, staff engagement.
  • Work with the leadership in developing, implementing, monitoring and measuring key HR Programs and Services.
Tasks, Duties and Responsibilities include:

Management of the HR Information System
  • Implementation and full utilization of Human Resources Information System (TurnQuest)
  • Maintains HRIS data integrity for accurate and timely management reports.
  • Maintain records and compile statistical reports concerning all employee transitions e.g. hire, promotion, resignation, transfer, sick leave, retirement e.t.c.
  • Prepare monthly reports e.g. headcount, disciplinary action for the organization and updates the organograms
  • Manages the leave management system and ensure leave balances are accurate and departmental annual leave plans are in place and functional.
  • Prepares full documentation in both physical file and in the HR system of new employees, updates with appropriate changes and in event of separations manages the termination process.
Compensation and Benefits Administration
  • Provides day-to-day benefits administration services and acts as the key point of contact for the medical, GPA, GLA, WIBA schemes. Assist employees with enrolment, access and claim issues as well as final withdrawal from the various schemes.
  • Provides payroll processing support by authenticating all monthly payroll changes and providing accurate summaries and updates.
  • Sets up new employees in the payroll and ensures that the pay and benefit information is accurately captured
  • Administration of the pension scheme ensuring pension trustee meetings are well planned with appropriate notification and distribution of minutes, application and withdrawal of membership to the scheme e.t.c.
  • Recommends changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.
  • Maintains an accurate database of all employee benefits and ensures that any changes are effectively communicated.
  • Supports the Salary Review process by identifying manual process that can be automated to deliver faster and more accurate turn around.
  • Supports the job evaluation and job grading process.
  • Provides data for the annual salary survey.
Administration &Departmental Development
  • Assist with monthly HR budget monitoring and preparation of annual HR budget
  • Maintenance and custody of Staff personal files.
  • Supervise and develop KPI’s for the HR Executive, Administration Executive/Assistant to the MD, Procurement Executive, Receptionist, and Office Support staff.
  • Develop internal announcements as appropriate in close liaison with the MD.
  • Ensure that the business remains legislatively compliant with regards to employment law.
  • Ensure timely procurement of goods and services at competitive prices in line with the company policy.
Employee Welfare
  • Provide current and prospective employees with information about policies, working conditions, wages, and employee benefits.
  • Contract with vendors to provide employee services, such as travel service, or relocation service.
  • Supervise the office refreshment services.
  • Maintain a conducive work environment through innovative approaches that increase employee engagement.
Learning & Talent Management
  • Identify training needs for all employees.
  • In partnership with the MD manage and monitor performance of key talent.
  • Coordinate the Management Trainee program.
  • Manage the employee separation process.
  • Advertised and shortlist for all open positions in the organization.
  • Coordinate induction process for all new employees.
  • Coordinate staff confirmation process and ensure confirmations are made on time.
  • Communicate and explain policies to new employees.
  • Bachelor’s degree preferred along with a HR Diploma certificate
  • At least 5-7 years of HR experience, preferably in a high-growth, fast-paced business
  • Solid understanding of employment laws and legislation
  • A proven leader with a solid track record of successfully implementing people programs and initiatives
  • Strong business acumen and able to translate the needs of the core business function into people solutions
  • Versatility, flexibility, and ability to work within constantly changing priorities with enthusiasm
Skill requirements
  • Good Communication Skills,
  • Strong People Skills,
  • Teamwork Skills and Analytical Skills.
  • Knowledge in HRIMS and MS office.

Reports to: Managing Director

Supervise: HR Executive and Procurement Executive

How to apply: 

If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you.

Please forward a copy of your updated resume, and your current salary and benefits package to before close of business 24th June 2011.

Only successful candidates will be contacted.

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