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Finance Officer, Fleet in Charge and Executive Assistant Job Vacancies

The Norwegian Refugee Council (NRC) Somalia / Kenya is a two country Program with four field offices in Dadaab (Kenya), Hargeisa (Somaliland), Bossaso (Puntland) and Mogadishu (South Central).

NRC has been present in Somaliland since early 2004 and expanded to Puntland in 2006, Mogadishu and Dadaab in 2007.

In a short time NRC established Education, Shelter / Sanitation, Distribution and Camp Management projects for IDPs, refugees and local population in Somalia and Kenya.

NRC has a coordination office in Nairobi, Kenya that was established in 2006.

Position Vacant:
 Finance Officer - Operations

Reporting to: Finance Coordinator

Duty Station:
 Dadaab

Duration of Contract:
 ASAP to 31st December 2011 (with possible extension)

Main Responsibilities include:

  • Participate in project budgets preparations
  • Prepare bank accounts and cashboxes reconciliations
  • Ensure sufficient cash in the bank and in cash boxes and conduct weekly cash counts with the FA and monthly end cash counts with the FC.
  • Ensure timely payment of staff salaries, contractors and other expenditures
  • Verify supporting documents to ensure completeness before payments
  • Ensure accurate financial reporting from all the Implementing Partners
  • Prepare all necessary information for internal or external audits
  • Prepare annual statutory returns
  • Prepare monthly financial reports for submission to the NRC Nairobi Office
  • Ensure accurate maintenance of all financial and accounting files and transactions
Required skills and qualifications:
  • Minimum of Bachelor’s degree in accounting or Business Administration.
  • At least 3 years of relevant working experience in the NGO sector.
  • Good organizational, office management, interpersonal and communication skills.
  • Good attention to detail.
  • Able to work unusual hours under pressure and meet deadlines.
  • Good financial analysis skills.
  • Good working knowledge of excel spreadsheets and word processing packages.
  • Knowledge of accounting packages and Knowledge of Agresso Business World accounting Package would be an added advantage.
Position Vacant: Fleet in-Charge
Reporting to:
 Area Program Support Coordinator
Duty Station:
 Dadaab
Duration of Contract:
 ASAP to 31st December 2011 (with possible extension)

Main Responsibilities include:
  • Ensure that the NRC vehicles are used and maintained as per the legal and NRC policies and guidelines
  • Carry out minor repairs/maintenance of NRC vehicles to ensure that they are in proper mechanical condition at all times.
  • Coordinate purchase and usage of vehicle spare parts in relation to cost, quality and safety
  • Make appropriate assessment and certify vehicles prior to dispatch for repairs and maintenance at a third party facility
  • Advice on budgetary requirements for vehicle maintenance and repairs
  • Monitor deployment of vehicles and drivers as per program needs, renewal of insurance covers and vehicles licenses, vehicle maintenance schedules for efficiency and effectiveness.
  • Evaluate section records that include log books, car pool reports, waiver forms, fuel consumption reports for decision making and fleet reports ( bi-weekly/monthly) as per the NRC fleet management system.
  • Ensure that all NRC vehicles safety, basic repair tools and the HF communications are in good working conditions
  • Ensure compliance of regulations during eventualities like accidents and breakdowns
  • Assist in recruitment and induction of new drivers on basic vehicle usage and maintenance
  • Supervise and appraise the technical work and safety of all NRC Dadaab drivers
Required skills and qualifications:
  • Diploma/Certificate in automotive Engineering.
  • Kenya Public Service Vehicle Driving license class (BCE)
  • Kenya police certificate of good conduct
  • Good working knowledge of computer.
  • 5 years experience in repairing and maintaining Toyota Land cruiser vehicles and Isuzu tracks
  • 3 years experience driving a 4 by 4 vehicle in off road terrain
  • Sound knowledge of preventive maintenance procedures
  • Understanding of security and fleet management
  • Hands on experience with motor vehicle electrical systems and wiring
  • Working experience with an NGO or Parastatal
  • Ability to manage assets
  • Good planner with ability to prioritize conflicting activities
  • A team player
  • Certificate in fleet management an added advantage
Position Vacant: Executive Assistant – Re- Advertised
Reporting to:
 Regional Director
Duty Station:
 Nairobi
Duration of Contract:
 ASAP to 31st December 2011 (with possible extension)

Main Responsibilities include:
  • Support the Office of the Regional Director and the Program Director in coordinating activities, weekly meetings, field visits and take notes to record discussions and prepare minutes and memoranda for the records.
  • Maintain records and track the status of the Regional Director’s action items, including his/her calendar.
  • Analyze and collect information from all the country offices under the supervision of the Regional Director and produce talking points and correspondence with the field offices
  • Organize and maintain the Office of the Regional Director through establishing filing systems, logging and tracking systems, and mail and contact listing
  • Provide administrative support by conducting research, handling information requests, and performing administrative functions such as preparing correspondences and drafting meeting minutes; receiving visitors; arranging conference calls; and scheduling meetings.
  • Prepare for the visits of high delegations including NRC Secretary General, Board of Directors, International Program Department Director, donors and other dignitaries.
  • Select and compile background and briefing materials for meetings, travel, conferences and fundraising for the senior management team
  • Screen and review incoming correspondence (mail, email); collect background material; draft and sign correspondence, or clear drafts with the Regional Director
  • Liaise regularly with staff in other departments, field offices, NRC in other countries and external contacts to ensure effective information flow and timely actions
  • Undertake speedy processing, safe storage and retrieval of information and documents
  • Perform any other duties reasonably assigned by the supervisor.
Required skills and qualifications:
  • A University Degree in Public Relations, International Relations or related discipline
  • Minimum of 5 years’ experience in an International NGO or UN working as a senior executive or as a Senior Secretary in a busy department.
  • Detailed knowledge and technical expertise in Office Management.
  • Good working knowledge of MS Office packages
  • Excellent oral and written communication skills
  • High competence in handling situations with tact and diplomacy
  • Absolute reliability and discretion with confidential information
  • Excellent self organization and time management skills
  • Flexible and ability to multi task
  • Excellent proactive self supervision.
  • Analysis of numerical, verbal and other data from diverse sources.
  • Ability to summarize and draft complex reports and good report writing skills.
  • Sound practical exposure to Project Management would be an added advantage
Deadline for Applications: 26th June 2011

Applications should be submitted to:

Norwegian Refugee Council,
P O Box 21211-00100
Nairobi, Kenya

Email Address: recruitment_nb@som.nrc.no

Or

Norwegian Refugee Council, Dadaab Field Office
P.O Box 05, Dadaab

Only the short listed candidates will be contacted.

The Norwegian Refugee Council is an equal opportunity employer, with no discrimination in terms of sex, age, religion, ethnic origin or political affiliation.

You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.

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