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Administrator / Receptionist Job in Kenya

Job Title: Administrator / Receptionist

Main Purpose of the Job

The administrator is responsible for the coordination and overall management of the office policies in order to ensure that the company’s services are provided in an effective and efficient manner

Main Responsibilities
  • Managing all stationery procurement and stock keeping proper procedures
  • Purchase of all consumables in the office
  • Coordinate all large size photocopying A2 and above and blueprinting
  • Receiving and making all phone calls
  • Recording all calls made and timings

  • Taking messages diligently for people who are out of the office
  • Typing of minutes/ letters
  • Typing and sending of emails as directed
  • Coordinating all issue slips and administrative documents
  • Proper labeling of documents and deliveries
  • Follow up on all instructions given by the team from various suppliers/ contractors/ sub contractors
  • Follow up on outstanding payments from clients or others
  • Follow up on all council approvals to get status
  • Follow up on information from consultants as directed
  • Assist in HR duties when recruiting
  • Preparation of staff contracts or other contracts
  • Manage the entire printing and photocopying department in terms of record keeping
  • Manage all deliveries
  • Deal with all statutory requirements on a timely basis e.g. PAYE, NHIF
  • Familiarize with all labor laws and employment acts/ other laws necessary
  • Manage all council applications – put together the application packages
  • Manage all the filing of documents project files, brochures, samples
  • Manage and ensure internet connectivity is all in order and payments are made promptly
  • Ensure all licenses, insurances, subscriptions and membership fees are paid / renewed on time
Required Qualifications
  • Diploma/Degree in Business Administration
  • 2-3 years working experience
To apply for this position send your CV to quoting the position in the subject line and preferred location.

Kindly also mention your current/ last salary and benefits.

Only short-listed candidates will be contacted

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