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Administrative Secretary Job in Kenya

The Central Organization of Trade Unions, COTU (K), the umbrella workers' national trade unions' centre seeks to employ an individual to fill the position of Administrative Secretary.

This position reports directly to the Secretary General and is based at COTU (K) Headquarters, Solidarity Building, Digo Road, Gikomba.

The incumbent should have extensive experience in management and monitoring of administrative systems in organizations preferably with a bias to labour issues.

Key Duties and Responsibilities

  • Provide overall supervision for our staff both at COTU (K) Headquarters and at Tom Mboya Labour College, (TMLC) Kisumu including staff training.
  • Ensure efficient management of administrative and Human Resource functions.
  • Ensure safe custody and readily available all records of both current and previous staffs and elected officials as well as oversee computerization of all file records.
  • Ensure all individuals retiring and/or leaving COTU (K) and Tom Mboya Labour College employment as well as the dead are sufficiently compensated as per law and their benefits paid promptly.
  • Liaise with all COTU (K) affiliate Trade Unions with aim of assisting in setting up administrative units and advising.
  • Liaise with all our social partners' offices including handling of all correspondences addressed to the Secretary General and the organization at large.
  • Give advice and up-date the Secretary General on all payments due to members of staff and COTU (K) creditors.
  • Oversee and supervise procurement, transport, assets, utilities and security management systems both at COTU (K) Headquarters and Tom Mboya Labour College.
  • Maintain inventory and asset register for all COTU (K) and Tom Mboya Labour College fixed assets. Organize and chair staff meetings.
  • Perform any other duties as and when assigned by the Secretary General.
Qualifications and Competencies
  • The candidate should have at minimum first degree in Business Administration or equivalent.
  • Full knowledge of computer packages including the ability to interact at ease with most computer programmes.
  • Relevant post-graduate training is desirable and knowledge in Industrial Relation Practice.
  • Minimum of five (5) years relevant work experience in a senior position in a busy environment.
  • Have excellent interpersonal skills, excellent written and oral communication skills, and ability to prioritize duties and work under minimum supervision.
  • Full knowledge of the Labour Laws, Kenya's Constitution and International Labour Organization (ILO) Conventions will be an added advantage.
Applications together with CVs and copies of certificates and names of two referees should be sent either through e-mail or post-office addressed to:

The Secretary General
Solidarity Building, Gikomba
P.O. Box 13000-00200



The Salary attached to this position is competitive and negotiable with the ideal candidate

Deadline for applications

Such applications should reach the Secretary General by 14th July, 2011.

Any candidate found canvassing will be disqualified.

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