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America Embassy Nairobi Administrative Assistant Job Vacancy

VA-60-11
Open to: All Interested Candidates
Position: Administrative Assistant
Closing: May 5, 2011
Work Hours: Full-time; 40 hours/week
Salary: Not-Ordinarily Resident: Position Grade: FP-7
Ordinarily Resident: Position Grade: FSN-7
(A higher step and salary may be granted based on superior qualifications).
The Regional Medical Office has an opening for the position of an Administrative Assistant. The position will be available immediately.
Basic Function:
·         Serves as the Administrative Assistant/Office Manager in the Medical Unit/Regional Medical Office, Embassy Nairobi.
·         Responsible for smoothing running of the Health Unit, acting as first line contact with visitors, maintains calendar/appointments books for Regional Medical Officer (RMO) and Health Practitioner (HP).
·         Maintains appointment books and calendars for RMO, RMO/P, FSHP and 3 Registered Nurses.
Qualifications Required:
Note: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
·         Completion of secondary school is required. One year secretarial and/or office management training also required.
·         Two years of progressively responsible office management or secretarial experience in a medical facility is required.
·         Level IV (fluent) English is required.
·         Must have computer skills in Microsoft Word and Excel.
·         Must be able to type 30 WPM
Selection Process:
When equally qualified, U.S. citizen eligible family member (USEFMS) and U.S. veterans will be given preference. Therefore, it is essential that the candidates specifically address the required qualifications above in the application.
Additional Selection Criteria:
·         Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
·         Current employees serving a probationary period are not eligible to apply.
·         Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
·         Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
·         Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
·         Applicants must be available for an interview and for proficiency testing as required by the selecting official. If the applicant has not been contacted within two weeks after the closing date, please call the Embassy Human Resources Office at 363-6091.
To Apply:
Interested candidates for this position must submit the following for consideration of the application:
1.    Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174) found on: http://nairobi.usembassy.gov/root/pdfs/emplyform.pdf
2.    Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
3.    Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
Submit application to
The Human Resources Office,
P. O. Box 606 Village Market, 00621
Nairobi, Kenya.
Point of Contact
Telephone: 254-2-363-6091
Fax: 254-2-363-6097
The U.S. Mission in Nairobi provides equal opportunity and fair and equitable treatment in Employment to all people without regard to race, color, religion, sex, national origin, age, disability, Political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

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