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NGO Administrative Assistant / Executive Secretary Job in Nairobi Kenya

Hanns Seidel Foundation, a political foundation with its Headquarters in Munich, Germany, seeks to hire a professional Administrative Assistant / Executive Secretary.

The position is open to qualified Kenyan citizens and is based in Nairobi.

Secretarial Duties/Administrative Duties
  • Draft correspondence, speech writing, edit and finalise documents as required.
  • Respond to general enquiries relating to the Foundation.
  • Organise workshops, international conferences including invitations, document reproduction, hotel bookings, flight transfers, etc.

  • Schedule appointments/meetings with top level executives.
  • Conduct research on assigned duties and prepare reports.
  • Proof-reading on accuracy of a variety of documents.
  • Preparing monthly reports on Kenyan current affairs.
  • Deal with personnel insurance matters e.g. Withholding Tax and pension documentation, NHIF, NSSF, PAYE monthly returns documentation, etc.
  • Organize duty-free, work permits, VAT exemptions, etc.
  • Maintain and update the Foundation’s website.
  • Other duties as requested by the Regional Representative and/or Project Assistant.
Personal Characteristics
  • Objective and high in integrity
  • Good analytical skills
  • Team player
  • Able to maintain confidentiality at all times
  • Excellent communication skills (written & verbal)
Qualifications & Competences
  • A diploma in secretarial studies or Business Administration is required from a reputable institution.
  • Candidates from Kianda Secretarial College are encouraged to apply.
  • Working knowledge of German is desirable but not a must.
  • Candidates should have a minimum of 5 years working experience in a busy office, preferably in high profile organisations.
  • Excellent computer skills (Microsoft Office, Internet, E-mail) required.
Interested candidates should send their detailed C.V. including present position, daytime phone contacts of 3 professional referees to:

The Regional Representative
Hanns Seidel Foundation
hss@hss.or.ke

to reach him on or before Tuesday 5th April 2011.

Only short-listed candidates will be contacted.

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