Job Title: Field Finance and Administration Officer
Job Location: Aweil
Background
Malaria Consortium (MC) is a British registered charity (www.malariaconsortium.org) specialising in communicable disease control programmes.
Malaria Consortium’s mission is to implement high quality technically sound communicable disease control programmes at scale. In Southern Sudan MC provides support to the Ministry of Health (MoH) of the Government of South Sudan (GoSS).
This includes high level technical support for the development of policies, guidelines, and strategies. It also includes capacity building work to strengthen quality of care of government staff in health facilities. In the coming year this work will extend to community based programmes. Our current programmes are focussed on control of Malaria and Neglected Tropical Diseases (NTDs).
General Description of the Role:
The Field Finance Officer is responsible for all financial work in the Aweil office. He/she will also maintain accurate filing and carry out other administrative duties as required.
Supervisor: Area Coordinator Aweil
Key Areas of Responsibility:
Finance:
· Oversee finance related matters of MC Aweil with the guidance of Head of Base
· Facilitate bank withdrawals, deposits, activity advances and liquidation
· Monitor Bank balance and advise Juba when transfer is needed on time
· Prepare bank reconciliations on a monthly basis
· Update cash books on a daily basis for all projects and submit to Juba after review is done by Head of base at the end of each month.
· PETTY CASH. Keep petty cash using impress record, making requisitions and issues as approved by an authorized Malaria Consortium personnel
· Handle cash disbursements for workshops and conferences as directed by the Area Coordinator.
· Assist in issuing payments to trainers, facilitators and consultants both in-house and in the field when possible.
· Oversee completion of the daily time sheets and prepare the monthly summary timesheets and payroll.
· Assist the Logistician with Stocktaking Records and Asset Management, particularly cameras, Thurayas, charging cords, extra batteries, and computer cables, keeping them charged and ready for use.
· Assist both MC Staff and Area Coordinator with the preparation of Short-Term-Operating-Advance and – Liquidation documents.
· Assist both MC Staff and Area Coordinator with the preparation of Travel Advance Requests and Liquidation.
· Post all financial transactions in the MC Database, as directed by the Area Coordinator
Administration:
· Ensure that all filing across departments is maintained accurately and updated regularly
· Provide regular feedback to HR Manager in Juba on staff details, contract status and any other information requested.
· Provide regular feedback to HR Juba on any staff issues arising in Aweil.
· Keep track of staff medical expenses and send regular reports back to Juba on this
· With the Logistics Officer ensure a minimum stock of office supplies is available and where possible provide logistical support for meetings, trainings and field visits etc.
· As one member of the MC Aweil Office Team, participate in the regular Team Meetings
· Assist with other activities as needed or requested for the good functioning of the Office and Programme activities in NBEG.
Communication:
· Assist Area Coordinator in representing MC at line ministries that are concerned with HR and Finance ensuring sound knowledge of SS Labour Law, MC HR and Finance manual and ability to communicate effectively with external stakeholders
· Maintain an up-to-date Contact List for MC Sudan and GOSS, UN and NGO offices in NBeG.
Person Specifications:
· A Diploma in HR Management, Finance, Commerce, Accounting, Business Administration or related field.
· Fluency in spoken Arabic and ability to read basic Arabic.
· At least 2 year’s experience working in a HR or Finance section.
· Experience conducting reference checks.
· Ability to maintain confidentiality of all Human Resource information.
· Good report writing skills.
· Experience in working in multinational, multiethnic teams.
· Knowledge and experience using MS-Office packages.
· Mature and professional demeanor, respect for local cultures.
· Sense of humour and ability to work in remote areas with basic amenities.
Package: Competitive NGO salary and benefits
Contract duration: 12-months
Contact Details: CVs and cover letter can be handed into the Malaria Consortium Office in Aweil, Bentiu, Malakal or Juba or emailed to M.Tony@malariaconsortium.org
Application Deadline: 16th February, 2011
Only successful candidates will be contacted for an interview.
If you do not hear from us please consider your application unsuccessful.You can also visit www.kenyanvacancies.com for more jobs
