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KEMRI/CDC Program Administrative Officer Job in Kisumu Kenya

Vacancy No.K05/1/11

Program description: This program is collaboration between Kenya Medical Research Institute, the US Centers for Disease Control and Prevention whose remit is to conduct research in malaria, HIV and other diseases.

To effectively carry out its mandate, the Program is seeking to fill the following position.

Administrative Officer I (Payroll Officer) (MR 10)
Reports to: Human Resource and Administration Branch Chief
Location: Kisumu

Essential Requirements:
  • Bachelors degree in a business related field
  • Be in possession of CPA II or CPS II
  • Must have at least 3 years post qualification experience as a payroll officer in a busy environment
  • Computer literacy and a good working knowledge of accounting packages and payroll software systems is essential
  • Knowledge on Kenyan tax regulations is a must
Desirable Requirements
  • Working knowledge of ERP an added advantage
Skills and Abilities:
  • Ability to work with minimum supervision.
  • Excellent analytical skills and ability to pay attention to deadlines
  • Ability to work well in a team and to supervise a team.
  • Excellent communication and presentation skills
  • Detailed understanding of the role and functions of the Payroll Department
  • Good personal judgment, initiative, creativity and maturity
  • Ability to maintain the highest standards of ethics, confidentiality and professionalism
Duties and responsibilities:
  • Advices, interprets and provides direction to management on the program’s rules and procedures in relation to the Kenyan labour law requirements involving payroll and related benefits & deductions to ensure compliance.
  • Prepares a variety of correspondence, memoranda, statistical summaries, reports, announcements relating to the payroll function
  • Monthly payroll processing
  • Participates in preparation of the program’s staff budgets
  • Works closely with the Branch Chief to assist internal and external auditors during audit process by providing documents, reports and other payroll-related reports upon request; implements procedural changes recommended by auditors
  • Recommends and participates in the development of new procedures and policies related to payroll operations utilizing knowledge of the program’s and Kenyan Labour regulations
  • Compiles and analyzes payroll data, makes recommendations and determinations and prepares related periodic reports
Terms of Employment:
  • Six (1) year renewable as per KEMRI scheme of service. Probation period for the first 3 months. Salary negotiable within the appropriate grade depending on education, experience and demonstrated competency.
Applications should include the following:
  • Letter of Application (Quote the vacancy number)
  • Current Curriculum Vitae with telephone number and e-mail address
  • Three letters of reference with contact telephone numbers and e-mail addresses
  • Copies of Certificates, Diplomas and Transcripts
  • Day time contact telephone number
Note: Applications must include copies of certificates, Diplomas and Transcripts. Applications without this will be disregarded.

Due no later than 28th January 2011


Human Resource Manager,
KEMRI/CDC Program,
P.O. Box 1578, Kisumu

or e-mail to

Internal candidates interested in applying for this position are strongly advised to access an internal candidate application form available in the CDC Intranet; print and process it through the project Managers and attach it before forwarding application to HR.

Only short listed candidates will be contacted.

The KEMRI/CDC program is an equal opportunity employer and does not charge a fee at any stage of its recruitment process including, application, interview meeting and processing of offer letter. If asked for a fee, report such a request immediately to: 0701112145

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