Reference Number: wo/ECA/HR/27-01-11/06
Job Title: GLT Administrative Assistant
Location: Thika, Kenya
Reporting to: GLT Processing Manager
Requisition Number: 1
Response Deadline: 28/2/2011
Requirement Overview:Job Title: GLT Administrative Assistant
Location: Thika, Kenya
Reporting to: GLT Processing Manager
Requisition Number: 1
Response Deadline: 28/2/2011
The role of the GLT Administrative Assistant is key to the successful attainment of the GLT objectives, and to the engagement and relationship between GLT and other stakeholders, both internal and external.
The role supports the GLT team to manage the supply of product and other services to the commercial arm of the business. This is achieved by assisting with administrative requirements including office and records management, requisitions processing and providing support for GLT team activities like meetings and conferences.
Key Responsibilities:
- The job holder will be the centre of communications in the department
- Support the team in managing official correspondence with key stakeholders
- Organization of departmental meetings
- Administrative support to the GLT team in developing briefs for key meetings, preparation and distribution of minutes
- Administrative support to the department in the organization of external meetings – e.g. stakeholders meetings.
- Ensure effective flow of information inside the team and across the functions at the relevant level.
- Ensure proper management of departmental records: storage of documents, books and audio/ visual materials.
- Management of fixed assets, stores and records.
- Manage and maintain a filing system according to company standards and specifications.
- Liaise with relevant functions to ensure timely payments of the departments suppliers.
- Provide support to the GLT team in co-ordinating the departments’ events and functions –workshops, seminars, team building and meetings.
- Appreciation of protocol, hospitality and co-ordination of the same as appropriate.
- Co-ordinate logistics and hosting of GLT team visitors both internal and external e.g. bookings for travel, accommodation, factory visits etc.
- Ensure proper display /storage of documents, books and audio/ visual material
- Keep log sheets of available material
Skills & Experience:
- Highly developed administrative skills
- Proficiency in word processing computer packages
- Demonstrate enthusiasm, reliability and good interpersonal skills
- Good natured and pleasant personality
- Able to work with minimum supervision
- Diplomatic and tactful in dealing with team members and external stakeholders
- A good understanding of protocol, government relations and corporate organizations
- Flexible, agile and willing to work long hours beyond the call of duty
- 2 years relevant experience in a manufacturing environment
Education:
- HND or Degree in Business Administration
General: The company reserves the right not to make any appointments as a result of the selection process.
An attractive remuneration package commensurate with the role will be offered to the successful candidate
How to apply
Visit the BAT Career Website here to apply online
You can also visit www.kenyanvacancies.com for more jobs
