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Administrative Assistant Jobs Kenya.

The incumbent will work under the supervision of the Senior Administrator: – Providing general administrative support to the CIMMYT Kenya office by ensuring smooth flow of activities by:
• Providing administrative support to staff of CIMMYT-Kenya
• Working with relevant officers to execute all logistics of workshops & meetings: Booking tickets, arrange for venue, process travel and visas, arrange for accommodation, arrange for transfers and local transport, prepare all workshop folders and materials, work with scientists in organizing field trips, per diem payment
• Processing all petty cash requirements and reconciliations
• Receipt of cash balances from staff travel, banking of the same and cashing of cheques
• Assigning duties to drivers
• Maintaining the office stationery inventory
• Processing courier services and circulation of mails to staff
• Checking office/staff utility bills and ensure they are paid on time
• Ensuring quality standards of office maintenance and cleanliness
• Filing and archiving of office documents and files, faxing and scanning.
• Maintaining contacts database
• Drafting routine correspondence and communication
• Making appointments on behalf of senior officers, receive and direct visitors to CIMMYT accordingly
• Any other duties as assigned
Requirements
• Diploma in Business Administration.
All correspondence should be addressed to the Human Resources Unit, World Agroforestry Centre (ICRAF), PO Box 30677, Nairobi, Kenya OR via email: icrafhru@cgiar.org and should indicate “Application for Administrative Assistant” on their application letters and email submissions.
Applications will be considered until 28th January 2011: Please note that only short-listed applicants meeting the above requirements will be contacted.
Only shortlisted applicants meeting the above requirements will be contacted.
We invite you to learn more about ICRAF and CIMMYT by accessing our web sites www.cimmyt.org and www.worldagroforestry.org

You can also visit www.kenyanvacancies.com for more jobs

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