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Operational Buyer Job Vacancy in Kenya

Job Title: Operational Buyer

Direct report to:
 Supply Chain Manager

Main Purpose of Job

To manage all administration involved with the procurement of Services & Indirect materials, to liaise with the relevant strategic buyers at the regional Head Office for contracting, pricing or RFQ.

Main Responsibilities

Operational Buyer has the responsibility to ensure delivery of goods and services to the internal user:
  • On the requested date;

  • At the requested place;
  • In the requested quantity and quality;
  • With all the required documents;
  • Is the primary contact person for suppliers for operational issues e.g. payments, blocked invoices etc.
  • Is responsible for release of blocked invoices.
The tasks of an Operational Buyer typically include:
  • Converting the PR into purchase orders;
  • Ensure the quality of data (Procurement and accounting) in the Purchase Order;
  • Ensure the alignment with the Procurement rules and procedures;
  • Apply the strategic policies established by the Strategic Buyer.
  • Transmitting purchase orders to external vendors;
  • Monitoring timely confirmation of purchase orders (when required);
  • Monitoring transport issues linked to a material order;
  • Monitoring timely receipt of blocked invoices;
  • Monitoring the balance to deliver and the comparison of the GR (Good Receipt) / IR (Invoice Receipt)
  • Ensure communication with vendors;
  • Resolution of operational issues with external vendors;
  • Maintain a close working collaboration with Strategic Buyers;
  • Inform the Strategic Buyer when a contract with that vendor is not in place.
Key competencies –knowledge, skills and behaviors
  • BA from a reputable university, preferably with technical background – Diploma in Purchasing and supply management
  • Working experience of 1 to 3 years as buyer in an FMCG/Manufacturing environment
To apply for this position send your CV to quoting the position in the subject line.

Kindly also mention your current/ last salary and benefits
Only shortlisted candidates will be contacted.

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