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Merlin Kenya Programme Job Opportunities

1. Logistics Assistant
Merlin is a British humanitarian Non Governmental Organization providing health care to populations in crises. Merlin exists to provide an immediate and effective response to medical emergencies throughout the world.
The goal of the Nairobi Regional Office is to provide regional support to Merlin projects in terms of logistics, procurement, security and emergency response.
She/ he will support the stores, transport and logistics functions of the Nairobi office consistent with the Kenya / Somalia Programme objectives among other roles to:
·         Maintain accurate control, recording and monitoring Nairobi office drivers and vehicle logbooks and provide monthly vehicle reports to the Logistics officer.

·         Presents the administrative check for all the fuel vouchers and present them for final approval to the Logistics Officer.
·         Supervises and ensures correct vehicle usage procedures by the regional office drivers as per ‘driver’s rules and regulations’.
·         Ensure that vehicle service intervals are closely monitored and that the service is carried out in a satisfactory manner.
·         Recording assets, assigning the assets numbers and updating the list to reflect current purchases and preparing asset transfer documents.
·         Preparing asset transfer documents and ensuring that the assets are in good working condition and present the form to the Regional log officer for final validation before the transfer is organized.
·         Carrying out periodical stock taking of all the items in transit store and be the Key Holder of the transit store.
·         In charge of the picking/packing of cargo and providing details to the Logistics Officer for preparing packing lists and finalizing of shipping documents.
·         Assisting with preparing relevant documentations as required for Merlin for all items received and dispatched (Packing Lists, shipping documents, asset transfers documents)
Minimum qualifications and requirements
·         Diploma in Procurement / Purchasing – CIPS
·         Effective communicator and Basic computer skills (Word, Excel)
·         Clean driving license and previous experience working for an NGO
2. Procurement Officer
The successful applicant will have the following key responsibilities
·         Must have an overview of Merlin logistics operations and assure smooth and on time execution of programme delivery of goods and services in close collaboration with the Logistics Manager
·         Implement, maintain and apply Merlin standard practices and procurement policy and procedures
·         In charge of the procurement activities of the Nairobi Office.
·         To identify and maintain an accurate and up-to-date supplier information database for regularly purchased items, and keep informed of local market conditions and check the quality and relevance of the items.
·         Can and must require at any stage direct support from the Logistics Manager and / or Logistics Coordinator for making sure the different procurement tasks and operations are managed and achieved in a proper way and on time.
·         Prepare and processes different purchase documents (Supplier Quotation, CBA, Purchase order, Stock Transfer etc.)
·         Final decision on the supplier and validation of the CBA before sending to the supplier must be granted by the Logistics Coordinator and procurement committee as per the Documentation and Authorization Levels.
·         To understand storage principles and methodologies to ensure that all assets are stored under maximum conditions for safety of stocks and warehouse staff, ease and safety of access, and for easy stock management/monitoring.
Minimum qualifications and requirements
·         Degree in Business Administration, and a higher Diploma in procurement/supply-chain-management.
·         Minimum of four years of progressively responsibility in procurement and administrative with an NGO.
·         Advanced skills in the usage of computers and knowledge of automated procurement systems
·         Management of Quality Control Process
·         Good planning, networking, interpersonal, prioritizing, negotiations, communication, reporting and organizational skills
·         Ability to work under tight deadlines, pressure
3. Operations Manager
The overall objective of the position is to assist and support the Country Director in management and coordination of Kenya Merlin projects, strengthening the quality and level of operational support provided to all field project sites and ensuring that Merlin organizational and country specific strategies, plans, policies, and procedures are effectively
implemented in all locations in collaboration with the relevant department.
The successful applicant will have the following key responsibilities
·         Line-manage Kenya PC’s to ensure project design, quality and outreach is consistent with the needs and objectives of Merlin
·         Ensure appropriate Merlin management, administration, personnel, logistics, finance, and communication systems are in place and followed
·         Maintain strong working relationship with Programme Director, Project Health Coordinator (PHC), Logistics Coordinator, Finance Director, HR and Administration Manager in order to achieve both project implementation, preparation, review and reporting.
·         Ensure adherence to timelines of all relevant proposals and reports, ensuring their quality as well as timely production and submission to the CD in accordance with Merlin and donor contractual agreements
·         Ensure all relevant authorities and communities are included in the planning and implementation of projects as appropriate
·         Draw up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team,
·         Ensure projects remain within the remit of their initial design, budget and proposal with the PHC and Finance Compliance Manager
·         Together with the PHC, ensure the establishment of systems and standards for assessment and monitoring/evaluation of programmes
·         Together with the FCM and PCs, monitor project expenditure, over see budget preparation through monthly BvAs, ensure analysis and recommendations are shared with teams and projects are implemented within their budgets, assisting teams to forecast and plan.
·         In liaison with the HRM, ensure all new team members are briefed on arrival in the field, and departing team members are debriefed
·         Together with the HRM and PC ensure that Merlin’s staff policies and procedures are understood and correctly followed by field staff.
·         Support team members professionally, monitor and support stress management, including regular documented team meetings for planning and reporting purposes.
·         Support PCs in national staff selection, recruitment, disciplinary actions, dismissal procedures and systems, together with HRM.
·         Extensive experience of project management, budget management, experience in developing , preferably in the health sector – Project needs assessment, Personnel management, Project proposal development, logical framework, and report and proposal writing
·         Good team player, strong communication skills, training/capacity building and management skills.
·         Experience of a flexible approach changing priorities, to managing and prioritizing a high workload and multiple tasks in a fast paced
Interested candidates should send their letters of applications and detailed CVs to the address below by 30th November 2010. Due to the urgency of these positions, applications will be considered as they come and the
vacancy may be filled before the stated deadline.
Merlin, Kenya Programme
P.O Box 3350-00200, Nairobi
Email adresses: recruitment@merlin-eastafrica.org

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