Harler Holdings Sales/Administrative Assistant Job Vacancy

We are looking for an sales/office assistant to be working under the supervision of the Technical Director; the individual oversees and manages all office procedures and other tasks as assigned.

Duties and Responsibilities
  • Maintaining and developing relationships with existing customers via meetings, telephone calls and emails;
  • Visiting potential customers to prospect for new business
  • Oversee all aspects of general office coordination.
  • Maintain office calendar to coordinate work flow and meetings.
  • Maintain confidentiality in all aspects of client, staff and agency information.
  • Sort and distribute incoming correspondence, including email.
  • Prepare responses to correspondence containing routine inquiries.
  • Perform general clerical duties.
  • Create and modify documents such as invoices, reports, memos, letters and financial statements.

  • May conduct research, compile data and prepare papers.
  • Set up and coordinate meetings
  • Attend meetings as requested in order to record minutes
  • Make travel arrangements for staff and volunteers
  • Collect and maintain inventory of office equipment and supplies
  • Support staff in assigned project-based work.
  • Assist with overall maintenance of the organization and offices
  • Other duties as assigned by the Technical Director
Knowledge, Skill and Abilities
  • Computer literate.
  • Good writing, analytical and problem solving skills.
  • Knowledge of principles and practices of organization, planning, records management and general administration.
  • Ability to communicate effectively.
  • Ability to follow oral and written instructions.
Minimum Qualifications
  • Diploma in Information Technology or Marketing with knowledge in IT.
  • Age 24 – 28 years old.
  • Experience and/or training in an office setting, paid or unpaid, related to filing, reception, processing mail, typing, data entry, answering telephones, assisting the public or other office support duties.
  • Knowledge of the basic principles and practices of bookkeeping.
Applications to be sent to careers@harlerholdings.com no later than Friday, 5th November, 2010. Indicate job title in the description.

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