We are looking for an sales/office assistant to be working under the supervision of the Technical Director; the individual oversees and manages all office procedures and other tasks as assigned.
Duties and Responsibilities
Duties and Responsibilities
- Maintaining and developing relationships with existing customers via meetings, telephone calls and emails;
- Visiting potential customers to prospect for new business
- Oversee all aspects of general office coordination.
- Maintain office calendar to coordinate work flow and meetings.
- Maintain confidentiality in all aspects of client, staff and agency information.
- Sort and distribute incoming correspondence, including email.
- Prepare responses to correspondence containing routine inquiries.
- Perform general clerical duties.
- Create and modify documents such as invoices, reports, memos, letters and financial statements.
- May conduct research, compile data and prepare papers.
- Set up and coordinate meetings
- Attend meetings as requested in order to record minutes
- Make travel arrangements for staff and volunteers
- Collect and maintain inventory of office equipment and supplies
- Support staff in assigned project-based work.
- Assist with overall maintenance of the organization and offices
- Other duties as assigned by the Technical Director
Knowledge, Skill and Abilities
- Computer literate.
- Good writing, analytical and problem solving skills.
- Knowledge of principles and practices of organization, planning, records management and general administration.
- Ability to communicate effectively.
- Ability to follow oral and written instructions.
Minimum Qualifications
- Diploma in Information Technology or Marketing with knowledge in IT.
- Age 24 – 28 years old.
- Experience and/or training in an office setting, paid or unpaid, related to filing, reception, processing mail, typing, data entry, answering telephones, assisting the public or other office support duties.
- Knowledge of the basic principles and practices of bookkeeping.
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