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Executive Secretary job vacancy in Kenya

The Kenya Vision 2030 Delivery Secretariat (VDS) is charged with spearheading the implementation of the country’s new development blueprint and strategy towards transforming Kenya into a newly industrializing middle-income country providing high quality life to all its citizens by the year 2030.
VDS is now seeking smart, energetic, personable, warm, enthusiastic “can do” attitude and experienced staff to work with our fast-paced management team to fill the following position.

Executive Secretary 
1 Position

Reporting to the Director General for providing effective, confidential, administrative, public relations, secretarial and support services.

Core duties and responsibilities

Coordinate activities in the Director General office by providing secretarial support services, technical assistance, prioritize, assign, monitor and evaluate work progress.
Maintain efficient and effective communication channels between the Office of the Director General and Board members.
Draft routine correspondence and reports; proofread a wide variety of general and financial reports, letters, and memos.
Receive and stamp and sort all incoming mail to VDS and highlight important details for Director General to note before onward transmission to registry
Receive and screen incoming calls, visitors, correspondence and reports.
Maintain the Director’s General calendar and schedule of appointments; organize the filing and retrieval of files and documents in order to ensure that they are secure and accessible.
Coordinate the preparation of both local and international itineraries for the Director General, Directors and confirm travel bookings, freight and hotel reservations.
Job Requirements
The Job holder is required to possess a Bachelors Degree in Social Sciences or equivalent qualification from a recognized University.
Should also possess a Higher Diploma in secretarial studies and should have computer skills.
Must have Minimum six (6) years relevant work experience preferably gained in providing support to top executive.

Note: Terms of employment is three years renewable contract. All interested candidates who meet the above requirements should submit their applications including;

1) a cover letter,
2) a detailed CV and
3) a list of contactable referees not later than 16th November, 2010 and address to or email;

Director General
Kenya Vision 2030 Delivery Secretariat
KUSCCO Centre, Upperhill 2nd Floor
P.O Box 52301 – 00200

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