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Administrative Secretary Job in Kenya - African Technology Policy Studies Network (ATPS)

The African Technology Policy Studies Network (ATPS) is a leading regional multi-disciplinary network of researchers, practitioners and policy makers that promotes science, technology and innovation (STI) policy research, dialogue and practice, for African Development.

Its mission is to improve the quality of science, technology, and innovation research, policy and practice for sustainable development in Africa.

Working primarily through National Chapters in at least 25 African countries, ATPS supports science, technology and innovation capacity building for African development through knowledge generation; knowledge brokerage; knowledge dissemination & outreach; and knowledge valorisation.

Its research and training efforts focuses on building a culture of innovation to address topical and emerging development challenges in the continent including climate change, health care delivery, integrated management of environmental infrastructure including land, water, and biodiversity, etc for sustainable ecosystem services, community livelihoods, and poverty alleviation.

ATPS also support thematic and facilitative programs to broker the socialization of science and technologies in Africa through democratic governance of knowledge and technology sharing and the up scaling and down scaling of indigenous and emerging technologies (biotechnology, ICTs, nanotechnologies, etc) to facilitate equitable partnerships within the continent and beyond.

For more details about ATPS, please visit our website at

ATPS is seeking to recruit a dynamic individual to fill the position of Administrative Secretary to be based at its Secretariat in Nairobi, Kenya.

Reporting to the Finance and Administration Manager, he/she will be responsible for providing office administrative support to the team.

Major responsibilities will include the following;

  • Procurement of goods and services for the office in accordance to the laid down policies;
  • Monitor the supply of materials in the office, including stationery, and replenish them from time to time as required;
  • Administer petty cash and maintain the petty cash records;
  • Handle all general insurance correspondence and arranging for renewals;
  • Operate office equipment such as photocopier, fax machine, and coordinate the servicing of office equipments and motor vehicles;
  • Assist with travel and accommodation arrangements for meetings and workshops;
  • Maintain Finance and Administration department records through filing, retrieval, retention, storage, compilation, coding, updating and destruction;
  • Handle Immigration matters for International staff and workshop participants;
  • Distributes internal correspondence and documentation;
  • Draft correspondence for the Finance and Administration department concerning the programs areas and other general correspondence;
  • Maintain personnel records such as staff leave , NHIF, Medical and Insurance etc
  • Maintain a calendar of the Finance and Administration department, schedule appointments for the Finance and Administration Manager and assign meeting rooms for ATPS meetings.
  • Provide secretarial services to the Finance & Administration Manager;
  • Arrange for office tea/ coffee/refreshments during meetings held in the secretariat;
Required skills and qualifications
  • A degree in Business Administration with two years related experience;
  • Ability to be consistently organized, diplomatic and conscientious;
  • Ability to handle multiple tasks efficiently;
  • Ability to manage a large volume of work independently, accurately and in a timely manner;
  • Excellent written and spoken communication skills
  • Strong analytical skills;
  • Excellent computer skills in MS Office Suite especially word processing and spreadsheets
The vacancy is expected to be filled by 15 January 2011 but will be left open until a suitable candidate is found. A competitive salary and benefits package will be offered to the successful applicant.

The initial contract period will be for one year, renewable based on performance.

Qualified candidates should send a detailed letter of interest and curriculum vitae to, no later than 15 December 2010.

The Executive Director
African Technology Policy Studies Network (ATPS)
3rd Floor, The Chancery Building, Valley Road
P.O. Box 10081 00100 GPO, Nairobi, Kenya

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