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Personal Assistant to Group CEO Job Vacancy

Main Responsibility
Provide personal administrative support to the GROUP CEO.
Duties include general clerical, receptionist and project based work.
Project a professional company image through in-person and phone interaction
Other Responsibility
·         Prepare correspondence, reports, and materials for publications and presentations.
·         Setup CEO’s travel and accommodation arrangements.
·         Maintain CEO/ Director’s calendar.
·         Prepare and maintain CEO/ Director’s expense report.
·         Setup and coordinate meetings and conferences.
·         Create, transcribe, and distribute meeting agendas and minutes.
·         Answer telephones and handle in appropriate manner.
·         Meet and greet clients and visitors.

·         Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
·         Maintain hard copy and electronic filing system.
·         Research, price, and purchase office furniture and supplies.
·         Coordinate project-based work.
·         Supervise support staff.
·         Devising and maintaining office systems
·         Arranging meetings, taking minutes and keeping notes
·         Invoicing and looking after budgets
·         Liaising with members of staff in other departments or external contacts
·         Ordering and maintaining stationery and equipment supplies
·         Organising and storing paperwork, documents and computer-based information.
KPI’S
·         Increase efficiency within the office and administrative processes.
·         Develop and implement office and administrative policies and procedures.
·         Creating and implementing filing systems for company records and reports.
·         Proactively supporting the management team.
·         Effectively managing internal company logistics
Key Competence
·         Reading, writing, and arithmetic skills required.
·         Computer literate with the ability to learn new software applications.
·         Duties require professional verbal and written communication skills and the ability to type 60 wpm.
·         Must be perfect in  report writing
·         Must be ready to work long and odd hours.
·         Visibility of work requires attention to detail, excellent organizational skills, time management skills and discretion with confidential information.
·         Ability to work with variety of demands and to priorities tasks requested from a range of different managers.
·         MUST have good Customer And Public Relations skills
·         Possess excellent interpersonal and communication skills.
·         Ability to multitask and follow instructions
Preferred Qualifications
·         Must have a bachelors degree preferably business oriented
·         Must have good report writing skills
·         Must be absolutely polished in presentation and must be keen in
·         Should be extremely eloquent
·         Knowledge of Microsoft Office and telephone protocol.
·         Must be very confidential in how they handle documents and information.
·         Must not have more than 5 years experience in such a position
·         Project Management would be an added advantage
Send your Applications to Milkah@myjobseye.com and cc monica@myjobseye.com clearly stating why you feel you are the right candidate for the job and how you fit into this role. Attach your CV clearly stating your current and expected Salary.

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