Communication and Documentation Officer
Job summary (purpose of the position)
The communication and documentation officer will support HIV and TB advocacy and promote access to practical up-to-date information through documentation and dissemination of strategic information.
Major duties and responsibilities
Job summary (purpose of the position)
The communication and documentation officer will support HIV and TB advocacy and promote access to practical up-to-date information through documentation and dissemination of strategic information.
Major duties and responsibilities
- Organize press conferences: Send invitation to journalist, make follow up calls, and respond to journalists’ requests, and building relationships with journalists and handling media interviews; including Monitor media coverage of all HIV/AIDS/TB activities. This includes keeping a record of all print and broadcast media.
- Lead in development of publications (fact sheets, position papers, IEC materials etc.)
- Establish a continuous data collection process on HIV/AIDS and TB from the membership Identify, acquire, process and disseminate HIV/AIDS and TB information to members and other stakeholders
- Promote and build the capacity of members in documentation and information management Develop and maintain the KANCO website and databases including AIDS Information System (AIS)
- Reviewing process to determine levels of implementation of GFATM in Kenya with specific focus on TB, HIV & AIDS
- Source new HIV/AIDS/TB materials focusing on CSOs and other communities
- Ensure high quality postings to generate stakeholders and partners response
- Identify and follow up on strategic advocacy opportunities
- Document all TB and HIV & AIDS efforts
- Develop, briefings and press releases as needed in regard to TB and HIV & AIDS
- Develop advocacy plans with partners (publications, structured discussions etc.)
- Provide quarterly reports to inform on the project progress
- Perform any other duties assigned by the Programme Director.
Qualifications
- A bachelor's degree in information science, journalism or communication
- Experience in HIV/AIDS/TB programming
- Ability to conduct needs assessment on information and documentation
- Good organizational, networking and communication and facilitation skills.
Other competencies
- Good communication skills
- Experience in HIV/AIDS/TB programs
- Ability to conduct needs assessment on information and documentation
- Organizational skills
- Networking skills
- Good facilitation skills
- Must be innovative
- Ability to meet deadlines
- Ability to work under minimum supervision
- Result orientation
- At least 5 year’s experience
2. Executive Assistant
Overall responsibilities
The Executive Assistant provides support to Executive Director’s office operations, performing a variety of standard administrative processes ensuring high quality and accuracy of work.
The Executive Assistant promotes a client, quality and results-oriented approach.
Duties and Responsibilities
Overall responsibilities
The Executive Assistant provides support to Executive Director’s office operations, performing a variety of standard administrative processes ensuring high quality and accuracy of work.
The Executive Assistant promotes a client, quality and results-oriented approach.
Duties and Responsibilities
- Ensures effective and efficient functioning of EDs office as his personal assistant focusing on achievement of the following results: -
- Provide daily administrative and logistical support to the ED including; managing schedules, handling email and written communication, filing, photocopying, faxing, mailings, coordinating conference calls, and maintaining contact information and creating presentation materials.
- Maintain calendar/schedules; monitor changes and communicate relevant information to appropriate staff.
- Maintaining the necessary information data base for EDs office including contacts database of government, other CSOs, partners and other stakeholders.
- Maintaining Contacts with visitors and staff, arrangement of appointments and meetings including board meetings..
- Screen phone calls and visitors; respond to moderately complex information requests and inquires and as necessary;
- Serving as secretary to the ED – attending meetings, taking minutes, following up on specific details and actions arising from the meetings.
- Manage office petty cash
- Ensure effective administrative and logistical support, focusing on achievements of the following results:
- Provide secretarial, administrative and logistic support to meetings, research, compile and organize information and reference materials from various sources for reports, plans, briefings, meetings ,etc..
- Coordination of meeting logistics including scheduling, travel arrangements and hotel reservations, preparation of travel authorizations, processing request for visas and other documents
- Maintain an efficient document management system
- Maintain an efficient inter-office communication system
- Ensure proper local transport arrangements
- Support any other task assigned by the ED.
Qualifications
- Degree in Administrative office management, secretarial services or business administration
- Strong administrative, organizational, and written and verbal communications skills
- Ability to work independently and be innovative
- Ability to carry out independent work, to take initiative and to use good judgment
- Strong PC skills to include knowledge of Microsoft Word, Excel, PowerPoint, Outlook, internet research and database use.
- Familiarity with Microsoft Outlook desirable
- 5 years of relevant administrative experience preferablyin an NGO.
- Excellent interpersonal skills and demonstrated ability to interact tactfully professionally with culturally diverse staff, clients and partners
- Demonstrated ability to use discretion and good judgment. Ability to maintain a high level of confidentiality and tactfulness
3. National Partnership Coordinator
This position entails coordination of the national information, dialogue and advocacy platform on HIV & TB, which will involve strengthening networks and partnerships; ensuring high quality information, dialogue and advocacy.
Qualifications
This position entails coordination of the national information, dialogue and advocacy platform on HIV & TB, which will involve strengthening networks and partnerships; ensuring high quality information, dialogue and advocacy.
Qualifications
- A degree in Public Health, International Development or a related field. Communications or journalism degree or equivalent experience will be of added advantage
- Knowledge and understanding of HIV&AIDS and/or TB and related issues
- Strong writing,and advocacy skills
- Excellent oral and written communication skills
- Experience in developing and leading partnership building initiatives
- A minimum of 5 years of professional experience in coordinating projects and programmes at national level
Kenya AIDS NGOs Consortium
P.O. Box 69866 00400,
Nairobi-Kenya.
Email: jobs@kanco.org.
Only shortlisted candidates will be contacted.
We are an equal Opportunity employer.
You can also visit www.kenyanvacancies.com for more jobs
