Ultimate Engineering Electrical Engineering Projects Coordinator

Ultimate Engineering ltd, is an ISO certified company, rated among top 100 medium sized companies.

We are a
 technology and service oriented company specializing in Electrical Installations, Data cabling and networking solutions and Air conditioning Installations.
We are seeking to recruit dynamic, energetic and well qualified personnel to urgently fill the position of
 Electrical Engineering Projects Coordinator.

Duties & Responsibilities:
  • Provide administrative and logistic support to the Technical Department.
  • Maintaining the calendar plan for scheduling and fixing project meetings.
  • Act as a liaison between the external or internal executives, managers and consultants in coordinating meetings.

  • Establish and maintain the project’s information management system.
  • Receive screen, log and route correspondence, attach necessary background information and maintain follow-up system for action and deadlines.
  • Assist the clients, engineers and management in presentations and summarizing reports and documents.
  • Act as a representative of the department in meetings, seminars and conferences.
  • Be ready to delegate the responsibilities of the Technical department team as per instructions and must have effective decision making ability.
  • Assist the department in the day to day duties of a project’s administration.
  • Research and recommend solutions to document problems, including conflicts, interferences and errors/omissions.
  • Act as liaison with subcontractors in expediting drawings and related information.
  • Maintain accurate and up-to-date logs (Vendor/Subcontractor, Purchase, Owner etc.), track responses and advise concerned parties.
  • Maintain and update the Shop Drawing Log, review Shop Drawings and submittals.
  • Coordinate submittals and procure all close-out documents including warranties and Operating and Maintenance Manuals.
  • Participate in the continuous monitoring of the updating and accurate generation of as-built documents.
  • Schedule in co-ordination with Technical Manager, attend office project coordination meetings and take minutes as requested or required.
  • Coordinate periodic job-related photographs for records.
  • Present oneself as a candidate for promotion by learning and understanding project management methods and developing good management skills.
  • Coordinate with Technical department staff data gathering and data management for accountability and to measure project performance.
  • Evaluate existing data flow processes and assist in making required adjustments; and promote department innovation.
  • Stay abreast of current academic literature, research, and evaluation studies which are relevant to organizational mission and practices.
  • Receive, review, coordinate, and reply to inquiries and requests for information related to projects.
Minimum Requirements:
  • Degree or Diploma in Secretarial studies; recent Engineering graduates from National Polytechnics are encouraged to apply;
  • Having worked in an established Electrical Engineering background or a reputable law firm will be a definite advantage;
  • Well organised, flexible and a typing speed of 50wpm and above is essential;
  • Good interpersonal and organizational skills;
  • Exhibit a high level of reliability, integrity & efficiency and efficient working knowledge of Ms word, Excel and Access;
  • Ability to work under pressure and meet competing demands in time.
To apply for this position, send your CV to hr@ultimate.co.ke before 9th September 2010 and quote the position in the subject line.

Ultimate Engineering is an equal opportunity employer.
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