A regional organization with its headquarters in Midrand, South Africa, that seeks to promote good democratic governance through creating a platform for public participation for citizens is looking for a dynamic, results oriented individual to take up the position of Library/Documentation Officer.
Purpose of the Job
The purpose of the job is to provide support to the institutions programmes and the general public through the acquisition, processing, storage and dissemination of democratic governance information. This position requires experience in library services including documentation, archiving and cataloguing.
The Library/Documentation Officer reports directly to the Chief Executive Officer.
A successful applicant will be expected to:
- Receive and record all printed materials and publications, including electronically for conservation and public access.
- Distribute publications to Government, development partners, networks and all relevant state and intergovernmental bodies.
- Ensure monthly updates of the institutions publications status.
- Publicize the organizations information through book and trade fairs and other public fora.
- Ensure the display and dissemination of the institutions information at all public events.
- Receive and organize periodic binding and photocopying and/or printing of publications as and when required.
- Develop and organize the institutions publications into an archive for referencing.
- Ensure governance information is acquired through subscription or other means and well-archived and distributed.
- Ensure staff are aware of important democratic governance information and publications acquired by regular postings on the electronic and physical notice boards.
- Manage the inventory of and assist users of the Resource Centre.
- Monitor the print media, make press clipping and compile archival material for the institution’s publications and the Resource Centre.
- Prepare and submit all Resource Centre reports to facilitate management decision-making on the same.
Qualifications
- A university degree preferably in Information Science, library management or its equivalent.
- At least two years experience in research and knowledge centre management.
- A diploma in Library Science with four years research and knowledge centre management is acceptable.
- Proven technical skills in cataloguing, classification and reference work and sound working knowledge of library standards.
- Proficiency in MS Office.
- Fluency in written and spoken English and Kiswahili.
- Working knowledge of library electronic database applications will be an added advantage.
- Proven experience on working in an institution running ISO standards and procedures.
The successful candidate will be offered an initial 6 month contract, confirmation dependent on performance.
Applicants should send a cover letter attaching a detailed CV (2 pages), names and addresses of three referees, present and expected gross salary before the end of the day, 15th September 2010.
All applications should be sent ONLY electronically to documentationofficer2010@gmail.com
The institution is an equal opportunity employer and will seek to recruit the most qualified person for the job irrespective of ability, age ethnicity, gender, gender identity, marital status, nationality, race, religion, or any other ground not relevant to the functions of the position.
All qualified persons are encouraged to apply.You can also visit www.kenyanvacancies.com for more jobs
