Reports to: Compensation & Benefits (C&B) Manager
Main Accountabilities:
C&B/Payroll Specialist Role
Main Accountabilities:
C&B/Payroll Specialist Role
- Collate and prepare accurate inputs, deductions/calculations for monthly payroll processing.
- Accurate & timely preparation of the monthly payment vouchers for Statutories (NSSF, NHIF, Union Dues, PAYE, SACCO payments, Pension, HELB, etc) and ensure timely submission to relevant authorities.
- Prepare and organize the Annual, Quarterly & Monthly Income Tax Returns reports and ensure timely submission to KRA i.e. (P9’s, P10, P10a, etc).
- Computations of Final Dues Payments.
- Manage the payroll run reports to compare payroll paid from one month to the next, and explain the differences based on changes which occurred during the months.
- Monthly Headcounts, Basic & Gross pay analysis reports, Deductions, etc. (Total Salary Costs)
- Manage & maintain the Pension database, Medical deductions, Loan recoveries & reconciliation, Sacco, etc for payroll processing.
- Review the reconciliation of the payroll bank account and work with the Finance & Control to reconcile all other payroll related balance sheet accounts and resolve any issues arising
- Work with all EAR payroll service providers to ensure that all transactions are approved and processed efficiently and ensure validity before payment.
- Prepare the necessary payment vouchers for payroll expenses and other payroll related items (Consultancy and Audit Fees).
- Review the reconciliation of the payroll bank account and work with the Finance & Control to reconcile all other payroll related salary accounts.
- Review all payroll related payment requests and also make monthly accruals (Annual leave, Sick Leave, Bonus & other benefits) timely, accurately and in accordance with NAS.
- Month -to- month (YTD) payroll cost analysis.
- Assist in the preparation of payroll - Service Level Agreements and Contracts with the EAR, & country office service providers.
- Administer & facilitate GLOBE Implementation and processes for Payroll, Compensation & Benefits Module.
Audit and Tax Role
- Ensure that all payroll related taxes are properly computed and remitted to the tax authorities on a timely basis
- Provide the relevant payroll reconciliation and other payroll related reports for audit purposes
- Work with internal and external auditors to ensure that payroll audits are conducted efficiently and that recommendations and comments are implemented
Compensation & Benefits Role
- Prepares salary and benefits statistics for different stakeholders in the region
- Point of contact with Salary Survey Providers to ensure reliable market data collection
- Conduct Bonus calculation and pay-outs for regular & separated employees
- Support the C&B Manager on the markets implementation of the annual processes (Review of ABS, Reference Salary, STB, LTI)
- Can hold position on acting capacity for C&B Manager as and when required.
Qualifications & Experience
- Bachelor’s Degree either in Sociology or Commerce
- 1-2 years relevant experience in HR Remuneration/managing payroll
- Medium C&B Knowledge
- Hands-on experience in GLOBE SAP HR & Payroll system (added advantage)
- Experience in HR and C&B KPI measurements
- Employment law & labor regulations
- Solid PC / MS Office skills
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