WWF ESARPO Administration & Operations Manager Job in Nairobi Kenya

WWF, the global conservation organization, is seeking to recruit a Administration & Operations Manager to based in Nairobi, Kenya

Reporting to the Finance & Administration Director, WWF Eastern Southern Africa Programme, the Administration & Operations Manager, is responsible for the administration and logistical management functions of ESARPO and provides principal and central support to ESARPO country offices and the sub-regional programme office.

Specific duties include 
  • processing applications and renewals of residence permits and diplomatic cards for expatriate staff;
  • preparation of documentation for duty and tax exemption and submission to the relevant government authorities;

  • preparation of sub-regional consultancy and operational contracts;
  • co-ordination and facilitation of procurement requirements;
  • liaison with government authorities and NGOs and provision of logistical support in co-ordinating deliveries of programme supplies and obtaining customs clearance for imported duties;
  • acts as super user in the Oracle system purchasing module creating purchase orders and attaching all supporting documentation;
  • establish, maintain and update the project database for all WWF-ESARPO Projects.
The key requirements are:
  • Bachelors degree in Business Administration/Social Sciences;
  • At least five years in an international NGO in a similar or related job;
  • Excellent administrative/managerial and time management skills;
  • An outgoing personality and a self-starter;
  • A sound understanding and experience of dealing with governmental offices;
  • Excellent communications and interpersonal skills, with ability to work in teams in a multi-cultural environment;
  • Ability to analyze, set priorities and complete tasks with minimum supervision to strict deadlines;
  • Must have initiative and a flexible, friendly and co-operative personality;
  • Excellent computer skills (windows environment, MS Office and ESP). Knowledge of Oracle ESP will be an advantage;
  • Fluency in English and knowledge of French;
Interested candidates adhering to WWF’s values, which are: Passionate & Optimistic, Challenging & Inspiring, Credible & Accountable, Persevering & Delivering Results should send a letter of application and a detailed CV with three professional referees to email: HResource@wwfesarpo.org not later than 02 August 2010.

Note: Only short-listed candidates will be contacted.