Key Responsibility
- Provide personal administrative support to the CEO/ Director. Duties include general clerical, receptionist and project based work.
- Project a professional company image through in-person and phone interaction.
Other Responsibility
- Prepare correspondence, reports, and materials for publications and presentations.
- Setup CEO/ Director’s travel arrangements.
- Maintain CEO/ Director’s calendar.
- Prepare and maintain CEO/ Director’s expense report.
- Setup and coordinate meetings and conferences.
- Create, transcribe, and distribute meeting agendas and minutes.
- Answer telephones and handle in appropriate manner.
- Meet and greet clients and visitors.
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
- Maintain hard copy and electronic filing system.
- Research, price, and purchase office furniture and supplies.
- Coordinate project-based work.
- Supervise support staff.
- Devising and maintaining office systems
- Arranging meetings, taking minutes and keeping notes
- Invoicing and looking after budgets
- Liaising with members of staff in other departments or external contacts
- Ordering and maintaining stationery and equipment supplies
- Organising and storing paperwork, documents and computer-based information.
KPIs
- Increase efficiency within the office and administrative processes.
- Develop and implement office and administrative policies and procedures.
- Creating and implementing filing systems for company records and reports.
- Proactively supporting the management team.
- Effectively managing internal company logistics.
Key Competence/Skills
- Reading, writing, and arithmetic skills required.
- Computer literate with the ability to learn new software applications.
- Duties require professional verbal and written communication skills and the ability to type 60 wpm.
- Visibility of work requires attention to detail, excellent organizational skills, time management skills and discretion with confidential information.
- Ability to work with variety of demands and to prioritise tasks requested from a range of different managers.
- Possess excellent interpersonal and communication skills.
- Ability to multitask and follow instructions
Preferred Qualifications
- Completion of full secretarial course.
- Diploma in Business Administration preferred.
- Five – seven years of secretarial/ PA experience.
- Knowledge of Microsoft Office and telephone protocol.
Do not enclose any other attachments other than your CV’s
