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Personal Assistant to the Group Managing Director (GMD) Job Vacancy in Kenya

Our client, a leader in the provision of industrial equipment in the region is looking to hire a Personal Assistant to the Group Managing Director (GMD).
The key responsibilities for this position include:
  • Managing and maintaining the GMDs’/ Office diary/calendar and streamlining requests and coordinating work flow;
  • Organising meetings, appointments and events and arranging travel and logistics related to the meetings, appointments and events;
  • Ensuring the GMD is well-prepared for the meetings and from time to time attending meetings on his behalf;
  • Screening the GMD’s telephone calls, enquiries and requests, and handling them as required;
  • Preparing Board papers right from the idea stage to the final proposal;
  • Taking and circulating minutes in meetings and following through on action points as appropriate;
  • Preparing documents, briefing papers, reports and presentations;
  • Managing office correspondence and controlling the GMD’s office budgets and
  • Conducting research on companies, both suppliers and customers.
Required Qualities - The ideal candidate will be:

  • A mature individual with high level of discretion and unquestionable integrity
  • Pleasant and outgoing personality
  • Enthusiastic and energetic
  • Presentable and self assured
  • Flexible and independent
Required Skills - The ideal candidate will have:
  • Have exceptional communication, research and presentation skills.
  • Proactive attitude and ability to take initiative and work independently.
  • Have exceptional organization skills, paying close attention to detail and effective time management skills.
  • Be able to maintain utmost confidentiality at all times.
  • Create and maintain good relationships with clients.
  • Diplomatic in his/her approach and ability to remain calm under pressure.
  • Deal with conflicting priorities and resolve issues amicability and decisively.
  • Have degree level certification in Office Management
  • Have professional certification in Office Practice
  • Computer literate, highly proficient in Microsoft Office, particularly Word and PowerPoint with working experience of desktop publishing.
The ideal candidate, aged between 30 and 40 years, someone who will hit the ground running, and who has held the position of personal assistant for a senior manager for a continuous period of not less than five (5) years. A competitive package will be paid for this position.

If you are interested in the position and have the skills our client is looking for, we would like to hear from you.

Please forward an application letter quoting “Personal Assistant to the Group Managing Director” indicating your suitability to this role, together with a copy of your updated resume, and your current salary and benefit package to by end of day Thursday 22nd July 2010.

All applications should have an email address and telephone number.

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