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eManage Africa Project Manager Job Vacancy in Kenya

eManage Africa is the leading provider of secure data storage and management solutions in Kenya.

We specialize in records management /corporate archiving services and use a combination of trained staff and industry leading technology to deliver superior services to our clients.
We invite application from suitably qualified candidates for the following job opportunity
Job Title: Project Manager 

Operations- Projects
Reports to: General Manager/Managing Director (GM/MD)
Supervises:- Records Officers/Associates; Project Staff (temporary and permanent)
Job Summary

  • Responsible for the successful conceptualization, coordination and execution of projects within budget.
  • Ensuring consistency with company strategy, goals and core values in all aspects of project management.
  • Bottom line responsibility for delivery of projects on time and within budget.
  • Primary responsibility for Client (internal and external) communication, relationship management and satisfaction with project scope.
Essential duties and responsibilities:
  • Develop and execute project plans, and revise as appropriate, to meet Company and Client needs and requirements.
  • Understand Client requirements and budgets and define project scope, timelines and deliverables accordingly.
  • Prepare budgets for each project for approval by GM/MD.
  • Define project tasks and resource requirements and manage project on time and within budget.
  • In conjunction with the team leaders for Operations and Client Services identify and coordinate project staff.
  • Manage day-to-day operational aspects of projects including supervision of project teams and regular project team meetings.
  • Schedule internal and external project timelines and ensure adherence to these timelines.
  • Track project deliverables using appropriate tools and update GM/MD and Client on a regular basis.
  • Provide direction, support and mentoring to the project team.
  • Work with the HR Manager to manage any HR issues.
  • Effectively apply Company processes and enforce company standards.
  • Prepare, and present, reports defining project progress, challenges and proposed solutions.
  • Ensure appropriate Client approvals for efficient billing.
  • Review and approve all Project related expenditure and invoices to external Clients.
  • Define, monitor and report on quality assurance procedures.
  • Conduct project evaluations and assessment upon completion of each project.
  • Prepare report on Project upon completion
Client Management:
  • Manages day-to-day client relationship.
  • Responsible for successfully implementing the contractual provisions.
  • Communicates effectively with Clients (internal and external) to identify needs and evaluate alternative business solutions.
  • Continually seeks opportunities to increase customer satisfaction and deepen Client relationships.
  • Builds a knowledge base of each Client's business, organization and objectives.
  • Identifies business opportunities with existing Clients as well as new/emerging opportunities for the Company within the Industry.
Key Qualifications:-
  • Degree in Records Management and Archiving
  • Proven knowledge and practice in records management
  • Minimum 2 - 5 years experience
  • Good computer skills (proficiency in MS Word, Excel and Power point. As well as use of Internet for research)
  • Energetic, with good interpersonal skills and excellent verbal & written communication
  • Results oriented with keen attention to detail
  • Work well under pressure and comfortable with a participatory work environment
  • Prefer experience in budgeting and managing projects/departments within budget
  • Creative thinker with a knack for identifying/defining new ideas and/or business opportunities
  • Good leadership, time management & follow up skills
  • Good “can do” attitude and a love of learning
  • Passion for excellence
Salary: Commensurate with experience.

To apply for this post, kindly email a cover letter and your C.V. to

The closing date for this application is August 15, 2010

Interviews will be done weekly commencing July 19, 2010

Only shortlisted candidates will be contacted.

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