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Administrative Assistant to the General Manager (GM) Job Vacancy in Kenya

Our client, a leader in the provision of industrial equipment in the region is looking to hire an Administrative Assistant to the General Manager (GM).
The key responsibilities for this position include:
  • Managing and maintaining the General Managers’ diary/calendar and streamlining requests and workload;
  • Scheduling and coordinating meetings, appointments and travel arrangements for the GM, including acquiring and ensuring renewal of required legal documents for example travel visas etc;
  • Screening the GM’s telephone calls, enquiries and requests, and handling them as required;
  • Recording, compiling, transcribing and distributing minutes of meetings to the relevant officers as and when required to do so;
  • Coordination and acquisition of all promotional items and their effective management;
Required Qualities - The ideal candidate will be:

  • A mature individual with high level of discretion and unquestionable integrity
  • Have a visibly warm personality
  • Enthusiastic and energetic
  • Presentable and self assured
  • Flexible and independent
Required Skills - The ideal candidate will have:
  • Have impeccable communication skills, both written and verbal.
  • Proactive attitude and ability to take initiative and work independently
  • Highly organised, pay close attention to detail and effective time management skills
  • Excellent event organisation and interpersonal skills
  • Create and maintain good relationships with clients
  • Deal with conflicting priorities and resolve issues amicability and decisively
  • Have an Advanced Diploma in Sales and Marketing or Public Relations from a reputable institution.
  • Be proficient in MS Office applications and have the ability to work in a highly computerized environment.
The ideal candidate for this role will have at least 5 years working experience of which two will be in a similar position of administrative assistant to senior management.

The salary for this position is KShs 35,0000 gross per month.

If you are interested in the position and have the skills our client is looking for, we would like to hear from you.

Please forward an application letter quoting “Administrative Assistant to the General Manager” indicating your suitability to this role, together with a copy of your updated resume, and your current salary and benefit package to by end of day Thursday 22nd July 2010.

All applications should have an email address and telephone number.

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