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Administration/HR Coordinator Job Vacancy in Kenya

Our client is a young, expanding law firm based in Nairobi. The organisation seeks to recruit dynamic, self-driven individuals of very high integrity for the positions of Administration/HR Coordinator and Office Receptionist. Below are the specifics of the positions.
Administration/HR Coordinator
Reports To: Partner Employment Type: Permanent
Main Purpose of the Job

The Administration/HR Coordinator will be responsible for providing backup Administrative and HR support in the Company.

The ideal candidate will be a mature, results-oriented individual with proven ability to work in a fastpaced environment, with minimal direction, and with the confidence to communicate across all levels of the organization.
The individual should also be passionate and have excellent organizational and time management
skills. The job calls for high work standards and the holder should be able to work with little or no supervision.

Key Responsibilities/Accountabilities
  • Devising and maintaining office systems;
  • Booking rooms and conference facilities;
  • Arranging meetings, taking minutes and keeping notes;
  • Managing and maintaining operational budgets as approved by management;
  • Liaising with staff in other departments and with external contacts;
  • Ordering and maintaining stationery and equipment supplies;
  • Arranging official travel and accommodation for partners and authorized staff;
  • Recruiting, training and supervising junior staff, and delegating work as required;
  • Arranging in-house and external events.
  • Ensuring that the office is organized and that there is supplies and equipment.
  • Coordinates training programs.
  • Administer staffing issues including recruitment, performance management, benefits management, confidential files and other employee issues.
  • Participates in planning and budgeting of staffing activities that meet and support company’s objectives.
  • Plan and oversee orientation of newly recruited staff.
  • Works closely with all employees to ensure a positive work environment.
  • Oversee general staff administration with a view to building and maintaining a high performing team.
Key Skills, Knowledge, Experience and Personal Competencies Required
  • A Diploma in business administration;
  • 5 years relevant experience in a busy office environment, including managing general HR work;
  • Excellent computer skills;
  • Excellent communication skills both written and oral;
  • Be very organized and able to prioritize tasks;
  • Ability to perform administrative duties with deliberate speed and accuracy without immediate supervision;
  • Be friendly, personable and able to build harmonious working relationships with clients, co-workers and service providers;
  • Be able to exercise good judgment in providing solutions for various administrative and employee issues.
  • Have confidence, diplomacy and tact
Application Process

Interested candidates are requested to submit their applications on e-mail to:, together with the latest copy of CV, day time telephone number and details of their current remuneration on or before Wednesday 22nd July 2010.

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