East African Community – Lake Victoria Basin Commission Job Opportunity: Procurement Assistant

The East African Community (EAC) through the Lake Victoria Basin Commission (LVBC) Secretariat is coordinating the implementation of the 2nd Phase of the Lake Victoria Environmental Management Project (LVEMP II) which will be implemented in all the five EAC Partner States (Burundi, Kenya, Rwanda, Tanzania and Uganda) for a period of eight years.
The project will contribute towards the attainment of the Shared Vision for the Management and Development of the Lake Victoria Basin through strengthening of the regional and national institutions for governance of transboundary resources in the basin; and facilitating public and private environmentally friendly investments in the Lake Victoria Basin.
The EAC/LVBC has applied for funding from the IDA Credit of the World Bank, Global Environmental Facility (GEF) and the Government of Sweden through Sida. The LVBC Secretariat will be responsible for regional coordination of this project and it intends to use part of the funds to constitute a Regional Project Coordination Team (RPCT) that will be fully responsible for steering the project on daily basis.
The LVBC Secretariat hereby invites applications from suitably qualified citizens from the Partner States of the East Africa Community for the following position:
1. Procurement Assistant
Ref: EAC/LVBC/LVEMP II PROC ASST/10-11/01
Grade: G5


Reports to: Regional Project Coordinator
Duration of Contract: 16Months renewable
Station: LVBC Secretariat Headquarters, Kisumu, Kenya
Main Purpose of the Job
The main purpose of this job is to manage all procurement of Services, Goods and Works for the LVEMPII and to ensure proper procurement done in line with Project’s Procurement Management Manual rules and regulations.
The Procurement Assistant will further be responsible for all procurement activities of the project and for setting out an effective and transparent procurement process.
Duties and Responsibilities
  • Maintain a data base on the status of procurement done by the Project/Commission;
  • Apply procurement procedures of participating development partners;
  • Prepare the annual procurement plan for the Project and facilitate its implementation on a timely and efficient manner;
  • Procure goods and services for the LVEMPII Project in line with the procurement manual and in accordance with World Bank guidelines;
  • Prepare tender documents for goods, services and works for the LVEMPII project;
  • Maintain a good filing of all procurement documents;
  • Produce quarterly reports on procurement;
  • Set up an updated procurement plan for LVEMPII Project indicating activities to be procured under Project’s grant;
  • Establish procurement guidelines for the Project;
  • Prepare periodic reports on procurement activities in LVEMPII Project;
  • Update the Procurement Register;
  • Perform any other duties that may be assigned by the Project Coordinator from time to time.
Qualifications and Experience
  • A Bachelors degree Business Administration, Commerce, and Law or related field;
  • At least 2 years experience in Public Procurement system, customer service and inventory record keeping;
  • Knowledge in Development’s procurement policies, principles and procedures of international donors;
  • Broad working knowledge of computer hardware and software systems with the ability to develop or review product specifications;
  • Excellent team player and interpersonal skills;
  • Excellent communication and analytical skills;
Terms of Employment
The remuneration Grade stated above includes medical and life insurance cover, housing and transport allowances, gratuity and home leave. Employment will be offered on a 16Months renewable contract dependent on performance.
Potential applicants are invited to visit the EAC/LVBC websites: www.eac.int orwww.lvbcom.org for details of the position. Application accompanied by a detailed CV, copies of certificates, names and addresses of three reputable referees, contact details (e-mail, telephone) should be sent to the undersigned not later than Monday, 28th June 2010.
All applications must be sent by post office or deposited at LVBC Secretariat Office.
The Executive Secretary,
Lake Victoria Basin Commission Secretariat,
P. O. Box 1510, 40100
Kisumu, Kenya.
Tel +254 57 202 387/894

Fax +254 27 202 6324
Email: lvbc@lvbcsec.org

The East African Community is an equal opportunity employer. Female candidates are encouraged to apply. We shall only respond to those candidates who strictly meet the set requirements.