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CARE Kenya Jobs: Administration Coordinator

CARE International in Kenya is looking for dynamic and highly motivated individuals of high moral character and professional integrity to fill the position of Administration Coordinator in Dadaab.
Job Summary:
Reporting to the Admin & Support Manager, the Administration Coordinator will be responsible for Planning, Co-ordination, supervision and implementation of all Administrative functions for project support to the three CARE Dadaab camps and the  Dadaab main office.
He/she will be In charge of project asset management, fleet management, communication among other responsibilities
Responsibilities:
  • Identify all administrative requirements for the projects and prepare administrative proposals for donor funding.
  • Ensure that fleet servicing schedule is followed and all fleet serviced in time.
  • Ensure that all vehicle licensing is done in time.
  • Ensure that the project fleet is utilised for project activity implementation.
  • Ensure that flight booking is done on time for project staff.
  • Develop an inventory data bank.

  • Maintain a non expandable assets register and establish assets beyond repair and recommend them to management for disposal.
  • Ensure regular servicing, maintenance and repair of equipment.
  • Ensure availability of cost effective communication equipments and systems for the project.
  • Ensure timely payment of bills and regular repair and maintainance of communication equipments.
  • Supervision of administrative staff.
Qualifications and Competencies:
  • A Degree in Business Administration or related field. Those with a degree in social sciences and a Diploma in business administration will also be considered.
  • Management experience of at least 3 years at a senior level in a refugee or related field.
  • Computer Literacy in spread sheets (excel) and Ms word
  • Must posses Financial and people management skills.
  • Flexibility and ability to work under pressure in response to changing needs.
  • Ability to establish and implement sustainable office systems.
  • Practical experience in working with HF and VHF radios.
  • Diplomacy, tact and negotiating skills.
  • Good oral and written reporting skills
Application
If you feel that you are the right candidate for the advertised post, kindly send your application along with an up-dated CV with telephone contacts for three professional referees and copies of academic and professional certificates to the Human Resources & Development Manager CARE International in Kenya, P.O. Box 43864-00100, Nairobi or e-mail: vacancies@care.or.ke by 7th July 2010.

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