World Agroforestry Centre (ICRAF) Jobs: Program Administrator-SEP,CIMMYT

The Organisation

CIMMYT is committed to improving livelihoods in developing countries. Through strong science and effective partnerships, we create, share, and use knowledge and agricultural technology to increase food security, improves the productivity and profitability of farming systems, and sustain natural resources in developing countries.
CIMMYT is an international non-profit research and training centre with direct links to about 100 developing countries through offices in Asia, Africa, and Latin America. We participate in an extensive global network of people and organizations who share similar development goals, including the public and private sector, non-governmental and civil society organizations, relief and health agencies, farmers, and the development assistance community.

The Position

The incumbent will work under the supervision of the Director of the Socioeconomics Program of CIMMYT and will be
responsible for:

Program Administration

  • Ensure appropriate preparation and upload of project work plans and documents into the CIMMYT’s project management system in interaction with Project Leaders
  • Monitor milestones and status of deliverables in work plans
  • Prepare Memorandums of Understanding and Letters of Agreement between the SEP and host countries, and partners
  • Manage contracts with partner institutions and consultants
  • Maintain and update the Program’s databases and contact lists
  • Maintain electronic and hard-copy filing and archiving systems for SEP projects.
  • Analyze processes within SEP and continue to improve overall work efficiency and systems
  • Support to preparation of Annual Donor reports
Finance
  • Participate in preparation of the SEP operational and capital budgets in consultation with the Director
  • Ensure appropriate upload of project budgets into the CIMMYT’s accounting system in interaction with Project Leaders.
  • Monitor appropriate and timely use and reporting of budgets by program staff
  • Managing liquidation and flow of funds to partner institutions
  • Revise financial reports for submission to donors in interaction with Project Leaders and Accounting.
Communication
  • Manage and ensure accuracy, usefulness and attractiveness of information on the program intranet and webpage in collaboration with Corporate Communication staff
  • Participate in the compilation and editing of project proposals and reports
HR
  • Coordinate the Annual Performance Evaluations for SEP internationally recruited staff and ensure submission of completed forms to Human Resources
  • Coordinate recruitment of SEP internationaly recruited staff in liaison with HO
Logistics
  • Coordinate the SEP Director’s travel itineraries, tickets, visas and accommodation
  • Liaise with organizers for related SEP meetings, conferences and other events
  • Any other duties as assigned
The Candidate
The successful candidate should have:
Qualifications, Experience & Knowledge
  • Bachelor’s degree from a recognized institution in Business, Management, Finance or related filed.
  • Post Graduate qualification in project management will be an added advantage
  • At least 5 years practical hands on work experience in Program\ Project administration and budgeting, preferably in International Organization
  • Familiarity with monitoring and reporting on grant funded projects
  • Excellent computing skils; Excel, Ms Word, PowerPoint, Web Management
  • Excellent numeracy, oral and written communication skills in English (knowledge of Spanish woidd be an added advantage
  • Work experience with a project management system
Personal attributes
  • Ability to relate positively and to engage with a wide range of people
  • Strong sell-motivation and flexible team player
  • Ability to multi task and prioritize between tasks
  • Discretion in the handling of confidential information
  • Ability to organize meetings& workshops and produce concise and accurate minutes and reports
Terms of Offer
The position is on local terms. Salary and perquisites paid in local currency are highly competitive. Appointment is on a three (3) year contract subject to a six-month probation period, satisfactory performance and adequate funding. The position will be based at CIMMYT offices in Nairobi.
ICRAF and CIMMYT offer a colegial and gender-sensitive environment. Applicants are invited to send a cover letter illustrating their suitability for the above position against the listed qualifications/competencies/skills and a detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address).
All correspondence should be addressed to the Human Resources Unit, World Agroforestry Centre (ICRAF), P.O. Box 30677, Nairobi, Kenya; Tel: 254 2 524000; Fax ÷254 2 524001; OR via email: icrafhru@cgiar.org.
Applications will be considered until 4th June 2010.
Qualified women are particularly encouraged to apply.
Please indicate your advertisement source in your application.
Only shortlisted applicants meeting the above requirements will be contacted.
We invite you to learn more about ICRAF and CIMMYT by accessing our web siteswww.cimmyt.org and www.cgiar.org/icraf