South Nyanza (SONY) Sugar Company ERP System

Request for Expression of Interest (Re-Advertisement)
Integrated Enterprise Resource Planning (ERP) System
Background
South Nyanza Sugar Company intends to get the services of a competent and established ERP solution provider to implement an integrated ERP that would automate key functions of the organization. The Company, a leading government owned miller of sugar in Kenya is mandated, among other functions, to produce market and export Sugar within and outside the country.
Objective of the Assignment
  • The main objective of this assignment is to implement an ERP system that would be able to automate the key functions of the company and improve efficiency. The system should also be fully web enabled to facilitate access from remote locations.
Scope of Services

The scope of services will cover but not limited to implementation in the following areas: Weighbridge Management; Financials; Procurement & Material Management; Sales & Distribution; Production; Payroll & HR; System  Administration; Workflows for all relevant areas like procure to pay, leave management, etc
The Sony Sugar Company invites interested eligible firms/partnerships to express their interest in the above assignment.

Criteria

Interested eligible firms must meet the following minimum criteria:-
1. Submit company profile, certificate of registration, valid tax compliance certificate of the Kenyan registered ERP
solutions providing company. The Kenyan based company must have been providing ICT solutions for at least three
(3) years and must provide audited accounts for 3 years. In case of partnerships, a letter of partnership is mandatory.
2. Demonstrate the ability, capacity and experience to undertake the assignment;
  • The local Kenyan company must have an annual turnover of over KES 100 million.
  • Give reference letters of at least three (3) corporate clients where you have implemented ERP with at least over 50 system users and detailing the modules implemented. At least one of the clients must be in Africa.
  • Proof of ERP implementation for a large agricultural processing firm.
  • Provide signed CVs of key personnel with relevant software and hardware competence proposed for this assignment. At least 3 of the staff must have the relevant software competence and must have participated in some of the references indicated. In addition must have local certified staff for after sales support.
  • Capability of the System to integrate with Scadar system and other sub-systems. It should also seamlessly integrate with office tools.
  • An authorization letter from the global ERP vendor for the proposed solution.
  • Documented product development plan for the next 5-10 years.
3. Litigation/arbitration history for the last five years. I.e. indicate a summary of complaints/suits filed touching on you or relating to assignments carried out by yourselves
4. Solution must be able to run on multiple Operating Systems (Windows/Unix/Linux, etc) and database platforms (Oracle/Microsoft SQL, etc).
5. Software must have multiple after sales support partners in the Eastern African region.
A Shortlist of a between five(5) to seven(7) firms will be compiled in accordance with The Public Procurement and Disposal Act 2005 and issued with a Request for Proposal (RFP) document with a clear terms of reference.
Complete expression of interest documents marked original and a copy to be submitted in plain sealed envelopes clearly marked on top with the name of this consultancy should be addressed to:
The Managing Director
Sony Sugar Company Limited
P.O Box 107-40405
Sare -Awendo
Tel: +254-020-8029200-3
or be deposited in the tender box situated at Managing Director’s office at Sony Sugar Headquarters at SARE –AWENDO so as to reach him before Thursday 03rd June 2010 at 2.00pm. Electronic expressions of interest are not permitted. Late submissions will not be accepted irrespective of the circumstances.
SonySugar reserves the right to accept or reject any expression of interest either in part or in whole without giving reasons.
Documentation/Proof is required for all listed requirements.
Submitting false information and canvassing will lead to automatic disqualification.