Position: Payroll Assistant
Reporting to: Financial Controller Supervises: None
Reporting to: Financial Controller Supervises: None
Position Summary:-
The Payroll Assistant is responsible for receiving and processing payroll data; ensures accuracy of payroll data including deductions and adjustments; ensures the payroll is reconciled; and responds to payroll queries.
Duties and Responsibilities:-
The incumbent will be responsible for the following main areas:
- Verify attendance, hours worked, and pay adjustments, and post information onto designated records
- Collate Time and Attendance records for payroll input.
- Post billable work hours to client files in order to bill clients properly
- Process and issue employee paychecks and statements of earnings and deductions.
- Review time sheets, work charts, wage computation, and other information in order to detect and reconcile payroll discrepancies.
- Record employee information, such as promotions, and resignations, by updating payroll records.
- Ensures all payroll adjustments are accompanied by duly authorized documentation.
- Ensures all new employee payroll input is accompanied by a duly signed employment contract.
- Adheres to payroll signoff procedure in liaison with the Financial Controller.
- Issue and record payroll adjustments to pay related to previous errors or retroactive increases.
- Provides information to employees and managers on payroll matters and tax issues.
- Prepares and balance period-end reports, and reconcile issued payrolls to bank statements.
- Strictly ensures compliance with government regulations pertaining to payment of PAYE, NSSF, NHIF, HELB and any other applicable payroll related regulation.
- Compiles statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
- Promptly responds and resolves payroll queries
- Keeps abreast of any changes in tax laws which apply to the payroll processing.
The tasks outlined above are not exhaustive and the Company reserves the right to update this Job Profile as responsibilities change.
Education and experience:
- Bachelor’s degree in Finance with completed minimum of Certified Public Accountant Part II,
- Proficient in MS Office Suite – MS Word, MS Excel and MS Outlook
- Excellent understanding of Income Tax Law
- 2 years experience in a similar role
Key competencies and attributes:
- Ability to maintain confidentiality of information
- Good interpersonal; communication skills
- Excellent organizational skills
- Attention to detail, good numerical skills
- Ability to work in a strict deadline driven environment
