Vacancy Announcement No. VA-038/2010
Post Title: Senior Finance Assistant
Post Grade: SC 7
Duty Station: Nairobi
Date of issue: 14/04/2010
Contract Type: SC
Organizational background
The World Food Programme Somalia Programme activities include emergency school feeding and general provision of food to the less fortunate members of the society in Somalia. The WFP Somalia Country Office is based in Nairobi, Kenya. The United Nations Humanitarian Air Services (UNHAS) operates several aircraft based both in Kenya and in Somalia and is responsible for the movement of United Nations personnel and cargo in and out of Somalia from Kenya and within Somalia.
This position is open to both male and female candidates. Qualified candidates and Female candidates in particular, are encouraged to apply
Duties and Responsibilities:
Under the direct supervision of the National Finance Officer (UNHAS), and the overall supervision of the Chief Air Transport Officer (CATO), the incumbent will perform the following duties:
- Guide, train and supervise more junior staff engaged in the processing of financial reports and returns from country offices and regional bureau;
- Participate in providing procedural and technical support to the staff elsewhere in the Programme;
- Analyse, control and accurately maintain relevant General Ledger Accounts and initiate corrective action as necessary;
- Initiate payment processing according to WFP financial rules and regulations;
- Assist in preparation, implementation and monitoring of budgets; prepare funds consumption and other budget related reports, including donor reports;
- Brief/debrief staff members on issues relating to financial transactions;
- Generate invoices for all UNHAS air travel from the Flight Management Application (FMA) in accordance with booking forms and flight manifests and issuing receipts for all collections and arranging for banking.
- Prepare periodic financial and statistical reports;
- Oversee the data input into financial related databases by finance assistants and provide guidance on data input and validation;
- Prepare bank reconciliations, review locally recoverable items, Imprest summaries and funding sheet summaries;
- Monitor WFP local bank accounts and keep track of balances to ensure that there are sufficient funds; prepare requests for replenishment of the Imprest Account(s) whenever necessary;
- Assist in setup and implementation of proper accounting procedures, systems and internal controls;
- Participate in development and implementation of new financial policies and procedures; interpret and assess the impact of changes and make recommendations on follow up actions;
- Draft or prepare correspondence to respond to enquiries in respect to relevant financial matters; review correspondence drafted by other assistants prior to clearance by Officer or Chief, as appropriate;
- Perform other related duties as required.
Education: Secondary school education, supplemented by Training in finance, accounting, budget, audit or other related field. A university degree in Business Education, Finance, Commerce or any other related field will be an added advantage.
Experience: At least five years of progressively responsible work experience, including at least four years in the field of finance, accounting, budget, audit or other related field.
Knowledge: Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system financial policies, rules, regulations and procedures. Specialised knowledge of WFP financial and administrative rules and regulations, policies and practices in finance.
Language: Fluency in both oral and written communication in English language. Knowledge of Somali language is an added advantage.
Interested candidates meeting the above qualifications are requested to submit their applications together with detailed curriculum vitae, copies of academic certificates, names and telephone numbers of 3 work-references under confidential cover quoting on the envelope; the Vacancy Announcement No. and the job title and the duty station:
- To The Human Resources Officer, World Food Programme Somalia, P.O Box 64902 00620 Nairobi. Or
- Drop in a box at the reception of the duty station/sub-office stated above or through the nearest WFP-Somalia office or;
- Via E-mail to Somalia.Hr@wfp.org
- You are encouraged to apply online by completing the Personal History Form P11 available on the following link http://mirror.undp.org/angola/LinkRtf/p11.doc
Closing date of Application: 27/04/2010
NB: Applications received later than the deadline and those that are not clearly showing the vacancy
Announcement number indicated above will not be short-listed. Only short listed candidates will be contacted.
Announcement number indicated above will not be short-listed. Only short listed candidates will be contacted.
