Job Summary:To provide administrative and financial support to the shelter project.
Duties/Responsibilities:
The Office Administrator will be responsible for assisting in all administrative and financial systems. He/She will report to the Project Manager (Nakuru) and to the Financial Controller in Nairobi.
Working in a coordinated manner with logistics to ensure joint compliance with GOAL systems and procedures, particularly as regards to documentation and reporting for donor compliance purposes, the position demands a good understanding of accounting, logistics and administration systems and processes.
Overall Objectives of the position:
- Assist the Project Manager to ensure smooth running of
systems, which facilitate the smooth operation of the project - Assist in both financial and administrative support on all emergency functions and processes.
Tasks and responsibilities
- Keeping financial records at the office. This includes maintaining cash book, bank book, obtaining bank statements and reconciling with the bank books.
- Updating all financial transactions daily by entering them in the relevant books.
- Preparation of payment vouchers which include payment requisition forms, float requisition forms, daily labor sheets, per diems forms etc.
- Provide administrative functions including procurement of the office needs, booking hotel reservation for visitors, payment of rent and utilities.
- Maintenance and management of office premises. This includes ensuring that office is clean and orderly at all times.
- Secretarial tasks (mail management, filling and paperwork, IT management, telephone etc).
- Payment of all approved transactions and ensuring that all invoices and receipts are received.
- Issuing floats and ensuring that they are all accounted for in one week’s time.
- Documentation of all monthly financial transactions and sending the file to Nairobi office.
- Perform any other duties as requested by the Project Manager.
Competencies
- A Diploma in Business Administration/ Accounting qualification.
- 3 years experience in administrative and accounting duties
- Good command of English
- Good understanding of administrative, financial and logistics procedures and systems
- Proficiency in computer operations
- Excellent interpersonal, organizational and administrative skills
- NGO experience is an added advantage
- Proven integrity and accountability
Qualified and interested candidates should send their CVs to applications @ goalkenya.org stating the job they have applied for on the subject line.
Due to the urgency of the post, applications will be reviewed for consideration as they are received.
