Chartered in 1983, Aga Khan University (AKU) is committed to excellence in education, research and service. The University strives for quality, international standards and relevance in all of its programmes.
AKU is a major component of the Aga Khan Development Network (AKDN), which consists of institutions that collaborate for development in response to social, economic and cultural challenges in specific regions of the developing world.
In July 2005, AKU integrated into its academic and service activities, a teaching hospital in Nairobi, Kenya. Established in 1958 and currently a 254-bed facility, the Aga Khan Hospital, Nairobi had been operating under the aegis of Aga Khan Health Service, Kenya. Renamed Aga Khan University Hospital, Nairobi (AKUH,N), the new institution is AKU’s principal Health Science teaching facility in East Africa.
The Aga Khan University Hospital, Nairobi, invites applications from appropriately qualified and competent individuals for the position ofTravel and Housing Officer.
The Position
Reporting to the Human Resources Director, the Travel & Housing Officer will be responsible for the coordination and related administration of immigration, accommodation/ housing and travel of Staff and Faculty members of the Aga Khan University.
Key Responsibilities
Coordinate travel bookings for the AKU Staff and Faculty members, including:
- Receiving and reviewing official approved itineraries;
- Checking fare constructions for competitive rates;
- Arranging for changes and/or cancellations as requested and ensuring tickets are re-issued accordingly;
- Reconciling and confirming invoices for irregularities with respective departments e.g. overcharging, tickets not used etc;
- Processing all travel visa application requirements, including visa fee, letters and any other documents.
Immigration related duties include:
- Processing and following up on work permits, special passes and other legal documents required for staff to work in AKU and AKUH,N;
- Facilitating the registration of Alien cards and passport endorsements at immigration offices following the necessary approvals;
- Maintaining a flawless filing system for all immigration documents;
Coordinate hotel room reservations with the AKDN’s accredited hotels, for competitive, affordable and comfortable accommodation of visiting guests and staff on official duties;
Administer the Aga Khan Health Services, Kenya medical cover scheme with the service providers and in liaison with Brokers;
Manage the AKUH,N guest houses including overseeing housekeeping accordingly;
Facilitate the letting process for expatriates to new premises and guide them in purchasing household items.
Requirements
- Diploma and/or Degree in Hotel Management or related field;
- Training in IATA will be an added advantage;
- Proficiency in computers;
- Minimum of two (2) years experience in a busy office;
- Excellent organisational, time management and communication skills, as well as attention to detail.
Application Process
Application together with detailed Curriculum Vitae, names of three referees, telephone contact, e-mail address and copies of certificates and testimonials should be sent to:
The Manager, Recruitment
Aga Khan University Hospital, Nairobi
P. O. Box 30270-00100
Nairobi
Email: hr.recruitment @ aku.edu
Closing date 9th March 2010.
Applications by email are preferred.
Only short listed candidates will be contacted.
