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Save the Children in South Sudan (SCiSS) - One-Off Comprehensive Salary, Allowances and Benefits Survey for Nationally Appointed Staff Consultancy

Invitation to Tender for a One-Off Comprehensive Salary, Allowances and Benefits Survey for Nationally Appointed Staff

Save the Children in South Sudan (SCiSS) invites potential consultancy firm to conduct a one-off comprehensive Salary, Allowances and Benefits Survey for Nationally Appointed Staffs as per the following particulars:

Introduction

Three Save the Children member organizations – Save the Children US, Save the Children UK and Save the Children Sweden have been working separately in South Sudan for over 25 years until 31st October 2009 from 1st November 2009 these organizations were unified as Save the Children in South Sudan (SCiSS) to create a stronger voice for


children in South Sudan. Save the Children UK is the Managing Member (MM) and Save the Children Sweden and Save the Children US are Participating Members.

Purpose of comprehensive Salary, Allowances and Benefits Survey

The unification has resulted in one unified programme structure. Before the unification a comprehensive salary survey was not conducted but a preliminary assessment was done to guide the change process.

During the staff transition process SCiSS used the ‘BIG TENT’ approach where all the programmes in their current operation areas and all the staffs of the three organizations were merged into one programme structure with a new Grade/salary band designed to accommodate this staffing.

SCiSS has two categories of staffs – Internationally Appointed Staffs and Nationally Appointed Staffs. Currently the total workforce is 440 of which 407 are nationally appointed staff and 33 are International staff.

The management of SCiSS has observed that using the “BIG TENT’ approach has resulted in various inconsistencies. SCiSS would therefore like to commission a consultancy firm to carry out a one-off comprehensive review of the salary package of nationally appointed staffs. 

This review will include basic salary, allowances and benefits and analyze the internal realities and external market comparators and get the basic data within the recommendations on how to address these issues.

The objectives of the comprehensive salary, allowances and benefits survey are:

  1. To scope current internal and external conditions within SCiSS structure related to the salary package prevailing within SCiSS.
  2. To review the effectiveness of the current grading framework salary structure
  3. To recommend adjustments to staff salary, allowances and benefits from the outcome of the job evaluation and market comparators survey.
Survey Methodology

The commissioned consultancy firm shall:

1)
 Conduct comprehensive analytical Job Evaluation based on the job profile using agreed Job Evaluation parameters that underpin judgements on appropriate grading. This may require field travel.

2)
 Collect information using survey questionnaire on market rate survey and allowances and benefits survey of comparator organizations in South Sudan (that are agreed by SCiSS to be surveyed) to develop competitive pay level and salary structure. 

3)
 Review the value of the typical allowances and benefits that are found in the market from such comparators. With the results of 1 and 2, the consultancy firm will review the current grad structure and design relevant grade and pay structure and allocate all jobs to the structure of SCiSS.

4)
 The first draft should be ready for submission to CD and SMT by 15th June 2010.

5)
 Submit final report by 1st July 2010.

The time frame of conducting and finalizing the survey will run from mid April 2010 to 1st July 2010.

Requirements from the Consultancy firm
  • Proven track of experience in the area of compensation and benefit for international organization.
  • Experience in dealing with salary survey for non profit organizations will be an asset.
  • Familiar with labour market issues in South Sudan
  • Ability to work precisely, fast and to the point.
The tendering firm will solely be responsible for their own expenses in preparing the tender and subsequent negotiations with SCiSS if any.

Submission of Tender Document

a)
 technical proposal with timeline of the study

b)
 Company Profile; Registration and license document; contact details, experience in work in similar tasks.

c)
 CV’s of professionals that will be carrying out the survey.

d)
 Contacts of three referees from organizations that employed the firm for similar type of services.

e)
 Full cost in USD and breakdown of related costs including taxes and travel costs.

Consultants interested in tendering for the work should submit their TENDER DOCUMENTS in a sealed envelop marked Comprehensive Salary Survey for Save the Children in South Sudan and addressed to the attention of Save the Children in South Sudan at our offices in Nairobi, Save the Children UK, Riverside Mews off Riverside Drive P.O. Box 39664 – 00623 Nairobi, in the “Tender Box”situated at the reception desk.
 

The Tender will be closed on 10 April 2010 by 17:00pm.
 

The Tender will be opened on 12 April 2010 at 2:00pm and Tender applicants or their offical representative should be present during the opening ceremony.

Full details of the Consultancy tender can be downloaded by sending a blank e-mail to salarysurvey @ savethechildren.org.sd.

Save the Children in South Sudan is not bound to accept any tenders submitted and reserves the right to cancel the offer fully or partially.

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