Chartered in 1983, the Aga Khan University (AKU) is committed to excellence in education, research and service. The Faculty of Arts and Sciences in East Africa (FAS EA) will form the main component of the Principle Campus of the Aga Khan University in East Africa.
This new regional institution, situated in Arusha, Tanzania, aims for academic planning, design and construction for opening by 2015. It will be by far the single largest investment of the Aga Khan Development Network in education in Africa to date. Planning is based in Nairobi, Kenya.
The FAS EA invites applications from appropriately qualified and competent individuals for the Nairobi based position of Programme Support Assistant.
The Position
Reporting to the Executive Assistant/Designate, the Programme Support Assistant will be responsible for providing administrative support to the Faculty. S/he will carry out logistical and operational activities within the Department, as assigned.
Key Responsibilities
- Manage the coordination, planning and execution of all FAS related conferences, regional meetings, workshops and lecture series. This includes making accommodation arrangements and liaising with the AKU Dispatch Department to provide transport logistical support to staff and participants during this time;
- Liaise with the Budget and Planning Department of AKU on all travel, accommodation and conference/workshop budgets and needs regularly. This includes tracking all expenditures to ensure accurate charging and budget control are in place;
- Assist in the preparation of welcome packs and the dissemination of conference related information to participants;
- Oversee procurements related to FAS, which involves placing requests, budgeting and following up of in-house items, as well as external requisitions if required;
- Participate in the creation and improvement of internal systems and procedures for FAS, as well as in liaison with other departments;
- Assist in carrying out Market research for FAS, in relation to travel & operational mechanisms;
- Maintain schedule of programme related deadlines and communicate these to the relevant persons;
- Provide comprehensive assistance and scheduling of all FAS staff meetings, and take minutes when required;
- Assist and advise departments on operational guidelines, ensuring these are within up-to-date policies;
- Assist all staff and respond promptly to operational and logistical queries.
Requirements
- Bachelors Degree in Arts or Social Sciences;
- Excellent computer knowledge, preferably Microsoft Office, Internet, Excel, and Power Point;
- At least one year of experience in office management, project management or administration;
- In addition, the ideal candidate should possess strong customer service, analytical and communication skills.
Application Procedure
Applications for these positions, together with detailed Curriculum Vitae, names of three referees, telephone contact, e-mail address and copies of certificates and testimonials should be sent to:
The HR Officer
Faculty of Arts and Sciences
Aga Khan University in East Africa
P. O. Box 30270-00100,
Nairobi
Email: fas.recruitment @ aku.edu
Closing date for the position is 14th March, 2010.
Applications by email are preferred.
Only short listed candidates will be contacted.
