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Mission for Essential Drugs & Supplies (MEDS) Jobs in Kenya

MEDS is a registered Trust of the Kenya Episcopal Conference (KEC) and the Christian Health Association of Kenya (CHAK). MEDS’ mission is to provide reliable, quality and affordable essential drugs, medical supplies, training and other pharmaceutical services.

Applications are invited for the following positions:

Internal Auditor

The successful candidate will report to the Managing Director.


Job Summary:
 Ensure effective internal control systems are


in place.

Key Responsibilities:
  • Responsible for the Organization’s internal audit function
  • Carry out periodical and continuous internal audit exercises on all functions and assets of the Organization
  • Carry out stock audits in parallel with the Stock Control Section and analyze variance
  • Ensure that operations are conducted in compliance with laid down policy, procedure, work instructions and statutory regulations
  • Continuously evaluate internal control systems in line with changing demands and ensure that the systems are appropriately designed to serve the best interest of the Organization at all times
  • Continuously review operating policies, procedures and work instructions and make recommendations on necessary improvements
  • Must be conversant with computerized operating system and be able to conduct systems audit to verify the effectiveness of the system and identify weaknesses for improvement
  • Evaluate audit findings, draw comparisons and analytical reviews and advise on continuous improvement measures
  • Coordinate annual functions of stock take exercise and external audit
Job Requirements:
  • Level of Education: University degree in Accounting or Finance
  • Professional Qualifications: CPA (K) or Equivalent
  • Experience: 5 years in Auditing, Accounting or Finance
  • Computer: Must be computer literate with experience in an ERP system and MS packages
Training Manager

The successful candidate will report to the Head of Customer Service

Job Summary:
 Manage Training (Division) function

Key Responsibilities:
  • Design, plan and implement appropriate training interventions to meet client needs and expectations
  • Carry out regular monitoring, review and evaluation of the training programme to improve efficiency and effectiveness for sustainability
  • Conduct market survey for benchmarking and improving customer service
  • Coordinate the functions of the section to ensure synergy with other sections
  • Initiate client support services and programmes to ensure they meet customer satisfaction
  • Prepare management and or donor reports to facilitate decision making /meet donor requirements
  • Plan and control the sectional budget to optimize the utilization of resources and accountability
  • Ensure efficient performance management to meet operational objectives and targets
  • Identify/write proposals and conduct consultancy training to ensure sustainability of the training programme
Job Requirements:
  • Level of Education: Degree (Business related, Pharmacy or Medical Officer)
  • Professional Qualifications: Diploma in Pharmacy, Clinical Medicine or Business related, Certificate in Training of Trainers, Certificate in Drug management, A valid driving license
  • Experience: 5 years project management (with 3 years as Training Manager)
  • Computer: Must be computer literate with experience in an ERP system and MS packages
  • Skills: Proposal writing, marketing, communication and interpersonal relationship
Senior Accountant

The successful candidate will report to the Head of Finance.

Job Summary:
 To ensure accurate, complete and reliable accounting records and financial information.

Key Responsibilities:
  • Ensure timeliness and correctness of the general and subsidiary ledgers as the basis for preparation of accurate financial and management reports
  • Authorizing Officer for financial transactions and to control and account for financial resources
  • Coordinate the annual budget process and ensure cost control measures in the implementation of the budget
  • Coordinate annual stock take exercise and analyze stock variance to ensure accuracy of stock records
  • Prepare monthly management accounts and financial reports for management consideration and decisionmaking
  • Prepare monthly payroll and remit deductions in compliance with the statute
  • Coordinate annual audit to exercise and ensure timely completion for publication of annual report
  • Prepare and submit annual statutory returns in compliance with the regulatory requirements
  • Coordinate functions of Accounts Section including staff supervision and ensure efficient performance management to achieve operational objectives and targets of the Section and the entire Organization
Job Requirements:
  • Level of Education: University Degree in Accounting or Finance
  • Professional Qualifications: CPA (K) or Equivalent
  • Experience: 3 years as an Accountant
  • Computer: Must be computer literate with experience in an ERP system and MS packages
Warehouse Operations Officer

The successful candidate will report to the Operations Manager.

Job Summary:
 Coordinate warehouse operations.

Key Responsibilities:
  • Ensure general security and safety of staff in the warehouses
  • Address issues relating to clients orders to facilitate sales
  • Ensure availability of packaging material and working tools for operational efficiency
  • Ensure efficient Performance management to achieve operational objectives and targets
  • Organize and arrange for maintenance and repair of warehouse equipment
  • Manage staff clinic, First Aid Boxes and staff orders to ensure availability of emergency medical services to staff for motivation
  • Ensure good warehousing Practices are upheld
  • Prepare daily and periodic reports for decision making
Job Requirements:
  • Level of Education: Degree in Business related field or Diploma in Pharmacy
  • Professional Qualifications: Diploma in Pharmacy or Business related field
  • Experience: 3 Years in a large pharmaceutical store
  • Computer: Must be computer literate with experience in an ERP system and MS packages
  • Skills: Communication and Interpersonal relationship
Warehouse Assistant – Order Processing

The successful candidate will report to the Stores Supervisor – Order processing.

Job Summary:
 Clients’ Orders processing.

Key Responsibilities:
  • Pick items as per clients’ orders to facilitate order processing
  • Keep custody of items allocated for accountability
  • Receive and arrange items on the locations for accessibility
  • Pack items as per clients’ orders to facilitate dispatch
  • Receive, screen, input and process express clients’ order
  • Maintain cleanliness of working area for hygiene and corporate image
Job Requirements:
  • Level of Education: “O” level
  • Professional Qualifications: Certificate in Stores Management or Pharmacy
  • Experience: 1 year in a pharmaceutical store
  • Computer: Must be computer literate
Assistant Accountant (Cash Books)

The successful candidate will report to the Accountant.

Job Summary:
 Maintain cashbooks and all bank accounts.

Key Responsibilities:
  • Maintain all bank accounts to ensure sufficient cash flow, accurate records and good relationship with banks
  • Prepare weekly cash flow summary and cash investment report
  • Daily analysis of entries on the bank statement and make necessary cash book entries
  • Ensure timely, complete and accurate cash book entries (receipts, payments and journals)
  • Carryout monthly bank reconciliations for all bank accounts by the 10th day of the following month
  • Responsible for all bank correspondences
  • Manage float (imprest) account and ensure that all advances are properly and timely accounted for
  • Official bank agent to transact bank business on behalf of the Organization
  • Monthly staff debtors accounts, carryout monthly reconciliation and advise on payroll recoveries (Staff lunch, medical, car loans and staff loans)
Job Requirements:
  • Level of Education: University Degree in Accounting or Finance
  • Professional Qualifications: Minimum of CPA II
  • Experience: 3 years in Accounting, Auditing or Finance
  • Computer: Must be computer literate with experience in an ERP system and MS packages
If you feel that you are up to the challenge, posses the necessary qualifications, a team player and have good organizational, communication and leadership skills, please send your CV and application letter indicating why you are the most suitable candidate for the offer to the address below.

Applications should be sent by post or email to:

Managing Director
Mission for Essential Drugs & Supplies (MEDS)
P O Box 78040
Viwandani 00507
Nairobi

Or email: sahibu @ africaonline.co.ke

Closing date for receiving applications is 16th April, 2010

Any form of canvassing will lead to automatic disqualification.

Only short listed candidates will be contacted.

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