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Administration Assistant Job Vacancy: Zinduka Africa Jobs in Kenya

Zinduka Afrika, a registered Christian NGO, is seeking for an Administration Assistant; see details below.
Closing date for receiving applications:
 26th /03/2010
Position:
 Administration Assistant
Location:
 Nairobi
Reports to:
 Administration Manager
Starting date:


 Immediately

Only short-listed applicants will be contacted.
Key Job tasks of Administrative Assistant

  • Welcome/Receive visitors relating to work, receive and file incoming letters, telephone calls and transfer them to the appropriate staff.
  • Supply and manage office equipments, machines or properties to office and kitchen utilities. .
  • Schedule meetings/calendar events and remind the relevant persons on the meetings and specifically organize and maintain diary for the director and making appointments
  • Assist administrative department, maintain a safe and secure work environment, and maintain good working relationships with all relevant partners and departments
  • Assist in maintenance of office efficiency, plan and implement office systems, layouts, and equipment procurement. .
  • Assist in ensuring rules and procedures in place regarding working hours, lunch, office closure and communications about security are adhered to.
  • Assist in the management of Petty Cash and assist in record keeping, monitor expenses, and raise invoices.
  • File and retrieve organizational documents, records and reports. Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
  • Set up and coordinate meetings and conferences and take notes or dictation at meetings or to provide general assistance during presentations.
  • Assist in travel arrangements for staff, board and volunteers.
  • Assist in collecting and maintaining inventory of office equipment and supplies.
  • Assist in researching, price and purchasing of office furniture, equipment and supplies.
  • Assist in arranging for the repair and maintenance of office equipment.
  • Support staff in assigned projectbased work.
  • May supervise volunteers and other support personnel.
  • Assists in special events, such as fundraising activities, staff and annual meetings to mention but a few.
  • Assist with overall maintenance of the organization and its offices.
  • Maintain confidentiality in all aspects of client, staff and agency information.
  • Other duties as assigned by Administration Manager.
Job Requirements:
  • Must be a born again Christian
  • University graduate in -Business Administration, BA in Public administration or any other related field from recognized institution and a Diploma in either: Secretarial Studies or Customer Care Relations or Office Management.
  • At least 3 years working experience in related field and particularly in an NGO.
  • Good communication skill, in both English, Kiswahili
  • Good command of PC skills incl. MS Word, Excel and PowerPoint
  • Possessing good teamwork spirit
  • Be flexible and eager to learn new things
Send your application letter and CV to: info @ zinduka-afrika.org

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