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Lutheran World Federation Department for World Service Kenya Programme Jobs in Kenya

LWF is a founding member of ACT — Action by Churches Together

Lutheran World Federation/Department for World Service Kenya Program is seeking to recruit a Kenyan national for the following position, to be based in Nairobi Office.

Internal Controller

The Internal controller will report to the LWF Kenya Country Representative or her/his designate.

Duties and Responsibilities

  • Ensure all basic LWF, Kenya program logistical/procurement and financial systems are being followed by the related sections based on local finance/procurement and administrative guidelines.
  • Liaise programmatic issues with logistics and financial procedures and ensure that all there correlate properly.
  • Frequent routine test check in all field finance offices and head office, to ensure materials/services received & disbursed follow proper documentation and procedures as per LWF. Kenya financial/procurement guidelines.
  • Frequent physical verification of materials/cash in the field and head office, to ensure on update record keeping of cash book where major transactions are being made in cash.
  • Coordinate closely with program in charges and responsible staff to resolve financial! administrative issues.
  • Carry out a regular internal audit of payments vouchers in the field and Nairobi office.
  • To advise Country Representative on policies, systems, and procedures to improve the efficiency, effectiveness and internal control, quality assurance of finance, administration and Store.
  • To accept special assignments to investigate issues, resolve problems, collect information, prepare reports, and undertake liaison works and similar tasks, as instructed by the LWF Kenya Representative.
  • Wherever possible, assist Nairobi finance unit to provide training, advice and guidance to all field program finance/ admin staff in the area of bookkeeping, inventory management,ACCPAC operation, administration and periodic financial reporting as required.
  • Under take any other duties delegated by Country Representative or his designate

Qualifications

  • Bachelors degree in a business related field in addition to CPA II orACCA.
  • Experience in NGO financial management/administration
  • Experience in banking, auditing, financial and internal control methodologies.
  • Experience in procurement procedures and stores management
  • Knowledge of ACCPAC operation and inventory management will be an added advantage
  • Excellent skills in MS Office (excel and word) and experienced in computer based accounting software
  • Good interpersonal and team playing skills with strengths in discretion and maintaining confidential information

Procurement Officer

Duties and Responsibilities

  • To receive Demand Forms, record, and together with the logistics officer, aggressively seek best prices for items requested by getting quotations from different vendors, taking into consideration quality of goods.
  • To generate Purchase Orders (POs) based on the above considerations, and issue them to the vendor after they have been properly approved as per the Procurement Procedures.
  • To maintain a filing system for all procurement documents.
  • Processing of invoices, getting them authorised and taking them to finance for payment. This will also involve maintaining an invoice register.
  • To ensure prompt delivery of project goods to the project sites by arranging for either air or road transport.
  • Process all VA.T exemptions and forward to finance department in a timely manner.
  • Together with the Logistics Officer, update and circulate the tracking report on a weekly basis.
  • Together with the storekeeper, maintain an up to date asset register for all assets in the expatriates’ houses/LWF office.
  • Ensure that all LWF/DWS assets are coded/tagged appropriately.
  • To assume such other responsibilities as may be assigned to him!her by the LWF/DWS Logistics Officer

Qualifications

  • Diploma in purchasing and supplies management
  • Previous NGO experience with at least 3 years working experience in procurement and logistics in a busy set up
  • Proficiency in computer applications more specifically excel
  • CIPS is essential

Personal Attributes:

  • High level of motivation, integrity, commitment and professional responsibility.
  • Ability to tolerate cultural, educational and religious diversity in the work place;
  • Ability to work for long hours with minimal supervision.
  • Good team player with excellent interpersonal communication skill.

LWF/DWS is an equal opportunity employer, irrespective of gender, race or religious affiliation. Female candidates are encouraged to apply. LWF/DWS is a signatory to the Code of Conduct for humanitarian agencies. Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

Applications and detailed CV must include email address and telephone contacts of 3 referees, one of whom must be your supervisor in your current/former employment. They should reach the undersigned by close of business on 5th March, 2010:

C/o Office Administrator,
P.O. Box 40870, GPO-DO 100, Nairobi, Kenya
Or e-mail to: hr @ lwfkenya.org

Only short-listed candidates will be contacted.

For more details, visit our website www.lwf-kenya.org

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